Administrative Accounting & Operations Specialist

Interco•Edwardsville, IL

3d•$60,000 - $65,000•Onsite

About The Position

Interco has an opening for an Administrative Accounting & Operations Specialist working on-site in the Edwardsville, Illinois office. This position connects the administrative and accounting processes that support the recycling and metals trading operations of Interco. The specialist processes transactions from receipt of material through contract reconciliation and inventory/WMS entry. The workflow continues through supplier settlement, accounting entry, and payment administration before each transaction is completed. Beyond transaction processing, the role handles accounts payable, ACH administration, and recurring reporting. Responsibilities also include supplier and customer inquiries, compliance documentation, and accurate recordkeeping. The specialist keeps downstream documentation current and assists with procedures, workflow diagrams, and process manuals. Training materials and other workflow improvements are also part of the role. Successful candidates bring exceptional organization, attention to detail, and the ability to handle a high volume of transactions at different stages. They work confidently across multiple systems and identify incomplete or inconsistent information before it creates problems. They research discrepancies and communicate directly with suppliers, customers, and internal teams to move transactions through completion.

Requirements

Experience in accounting administration, accounts payable, or transaction processing preferred. Similar administrative business experience will also be considered.
Experience with QuickBooks or similar accounting software preferred. Familiarity with inventory, ERP, or warehouse management systems is also preferred.
Proficient with Microsoft Outlook, Word, and Excel and comfortable learning new software.
Exceptional attention to detail, organization, and accuracy with the ability to handle a high volume of transactions.
Strong problem-solving and communication skills with the ability to research discrepancies and follow transactions through completion.
High school diploma or GED required.

Nice To Haves

A college degree or equivalent relevant experience is preferred.

Responsibilities

Review receiving documentation for accuracy and completeness and process it through WMS entry, receiving logs, and final accounting.
Track purchase contracts and apply material to available contracts in the proper sequence. Update multi-shipment contracts, close completed contracts, and resolve contract and receiving discrepancies.
Prepare and distribute supplier settlements, invoices, and recycling/destruction certificates. Process other transaction documentation and corrections requested by suppliers, customers, and internal teams with the required supporting documentation.
Transfer purchases into QuickBooks and review imports for accuracy and completeness. Resolve exceptions and process credits, negatives, and freight adjustments. Match and enter vendor invoices for accounts payable.
Process supplier ACH setup, independently verify banking information, and retain verification records. Send payment confirmations as required.
Complete domestic, export, and direct-ship trading transactions. Identify and obtain missing information and ensure required documentation is complete.
Prepare and distribute recurring operational, purchasing, and trading reports. Prepare customer, supplier, and management reports as required. Review daily transaction and position reports and follow up on outstanding items.
Research and resolve questions from suppliers, customers, and internal teams involving weights, commodities, and pricing. Address settlement, payment, and accounting issues and resolve transaction discrepancies with required photos and supporting documentation.
Maintain shipping and proof-of-receipt records and keep downstream certificates, permits, and compliance files current. Prepare routine confidentiality agreements and other authorized business documentation. Provide due-diligence documentation upon request.
Keep electronic and physical records organized and accessible. Assist with workflow improvements, procedures, and training materials and perform other related administrative and accounting duties as assigned.