Accounting and Administrative Specialist

Wharton Ford•Wharton, TX

13d•Onsite

About The Position

Wharton Ford is seeking a dependable, organized, and motivated professional to join our accounting and administrative team. This is an important, trusted position within our dealership. Because we are a smaller, close-knit organization, the person selected will handle several essential responsibilities rather than being limited to one narrow function. The ideal candidate will enjoy having meaningful responsibility, working directly with dealership management, and being part of a team where accuracy, reliability, confidentiality, and a willingness to help are genuinely valued.

Requirements

Strong attention to detail, sound judgment, accuracy, and organization
Working knowledge of Microsoft Word, Excel, Outlook, and Microsoft 365
Professional communication and ability to handle confidential information
Dependable attendance, consistent follow-through, and a team-minded

Nice To Haves

Automobile-dealership office experience is preferred but not required
Experience with accounts payable, titles, deal processing, bookkeeping, or administration
PBS or other dealership-management-system experience is helpful but not required. Wharton Ford will provide system training to the right candidate.

Responsibilities

Process vendor invoices and accounts payable
Assist with accounts receivable and expense tracking
Complete vehicle title, registration, and related state documentation
Process new- and used-vehicle deals and maintain accurate deal files
Stock new and used vehicles into the dealership management system
Reconcile assigned accounting schedules and follow up on outstanding items
Perform banking, document deliveries, and occasional dealership errands
Order and maintain office supplies
Provide professional telephone and customer support
Use Microsoft Word, Excel, Outlook, and Microsoft 365
Assist management with advertising, marketing, community activities, and other administrative needs