Administration I/Receptionist

Tyonek Native Corporation•Warner Robins, GA

14h•Onsite

About The Position

The qualified candidate must understand the importance of processing confidential information and be able to maintain a complex system of departmental records, reports, and databases. This role performs a variety of administrative functions, including scheduling appointments, providing information to callers, taking dictation, composing memos, transcribing notes, and creating presentations. The position involves generating reports, managing multiple projects, and preparing/monitoring invoices and expense reports. It may also assist with budget compilation and development. The receptionist screens and directs incoming phone calls and inquiries, provides information and interpretation of department procedures, and utilizes Cost Point to process requisitions. Responsibilities include ordering office supplies, managing the visitor badge process, resolving administrative problems, and maintaining electronic and hard copy filing systems. The role relies on instructions and pre-established guidelines, working under immediate supervision and typically reporting to a supervisor or manager. Other duties as assigned.

Requirements

High School Diploma or Equivalent
At least 2 years administrative experience
Ability to operate standard office machines.
Knowledge of efficient office procedures and recordkeeping practices; standard word processing, spreadsheet, database, and presentation software; e-mail systems; proper English usage, spelling, and punctuation.
Strong organization skills
Microsoft software experience required.
Must have ability to multi-task and problem solve.

Nice To Haves

Ability to understand the importance of processing confidential information.
Ability to maintain a complex system of departmental records, reports and databases.

Responsibilities

Performs a variety of administrative functions.
Schedules appointments, gives information to callers, and takes dictation.
Composes memos, transcribes notes, and researches and creates presentations.
Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
May assist with compiling and developing the annual budget.
Screens and directs incoming phone calls and inquiries.
Provides information as well as some interpretation or department procedures.
Utilizes Cost Point to process requisitions when receiving purchase requests.
Places orders for office supplies.
Handles the full cycle process of giving visitors' badges and completing paperwork for badges when necessary.
Resolves administrative problems and inquiries.
Maintain electronic and hard copy filing system.
Has knowledge of commonly-used concepts, practices, and procedures within a particular field.
Relies on instructions and pre-established guidelines to perform the functions of the job.
Will perform other duties as assigned.
Works under immediate supervision.
Typically reports to a supervisor or manager.
Other Duties as assigned