Receptionist/Office Administration Assistant

University of Montana Foundation • Missoula, MT

2d • Onsite

About The Position

At the University of Montana Foundation, the lives we change will change the world. We inspire donors to bolster UM’s mission of providing an accessible, affordable, and world-class education. We are committed to maintaining a diverse and inclusive workplace that reflects the people and culture of the University we serve, fostering an environment allowing us to inspire each other to our best work. We act with integrity and respect, and work to create a team where everyone feels valued, respected, and supported.

About the Role: The Office Administrative Assistant is responsible for the organization and coordination of office operations and resources to facilitate organizational effectiveness and efficiency. The Receptionist is responsible for staffing the Foundation’s front desk during office hours, is the first point of contact for the public, and provides professional and welcoming customer service to all constituents.

Requirements

• Excellent organizational skills
• Excellent and professional verbal and written communication skills and demeanor in person, on the telephone and in business communications
• Ability to appropriately handle highly confidential and/or sensitive information and/or documents
• Ability to work collaboratively or independently as needed
• One-year related experience in a professional office setting

Responsibilities

• Assist other departments with administrative needs
• Serves as a member of the UM Foundation Safety Committee
• Coordinates scheduling of Foundation’s shared conference space(s)
• Coordinates work orders repairs and maintenance of office space as necessary
• Monitors and maintains inventory of routine office supplies
• Serves as liaison for vendors of office supplies and services, including cleaning contractor
• Opens and closes the Foundation reception area punctually, according to current office hours
• Must be available to arrive by 7:45 AM to open the office and ensure operations are ready to begin by 8:00 AM
• Answers incoming telephone calls; elicits information to transfer to appropriate staff, answer questions, or takes message and relays as appropriate
• Monitors and maintains neat appearance and stocking of reception and refreshment area, mailroom and shared conference space(s)
• Monitors and maintains neat appearance and stocking of staff breakroom
• Processes outgoing mail and deliveries, including express and bulk mailings as directed
• Receives and processes incoming mail and deliveries according to established procedures and controls

Benefits

• 403(b) employer contribution of 11%, no employee match required
• Four weeks of vacation and 12 days of sick leave per year
• 11 days of holiday leave
• Paid parental leave for new parents
• Medical, dental, vision, wellness program, and short-term and long-term disability pay protection benefits
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed