Administration Clerk

SinglePoint Group International Inc•Toronto, ON

1d•CA$18•Onsite

About The Position

Join our administrative team as an Administration Clerk, where you'll play a crucial role in maintaining the day-to-day operations of our office. As the backbone of our administrative department, you'll be responsible for handling a variety of tasks, with a focus on managing mail services efficiently. From compiling records of business transactions to coordinating printing projects, you'll ensure that our office functions smoothly and effectively. The Administration Clerk reports to the Executive Assistant.

Requirements

At least 2+ years of prior experience in at least one of the following core areas: call centre, customer service, and administration roles
Independent worker with strong organizational and time management skills, capable of adapting in a fast-paced environment
Competency using computer, printer, and photocopier
Excellent oral and written communication skills
Good math skills with the ability to perform basic calculations quickly
Proficient with Microsoft Excel and Outlook
Desire to learn and further your career
Must be able to work in the office daily at 255 Consumers Road (Toronto, ON)

Responsibilities

Compile and maintain records of overall business transactions and office activities, including preparation of mail and packages for external shipment
Perform clerical duties and utilize systems to input and generate data to support departments, with a primary focus on mail-related tasks such as printing, folding, stuffing, and sealing letters
Coordinate and prepare projects for printing, including electronic file conversion, document scanning, and enhancement from start to delivery
Monitor and record inventory of mail to be sent, ensuring accurate logs of activity are maintained
Open and route incoming calls accurately, in addition to preparing outgoing mails
Photocopy, scan, and print documents whenever necessary
Greet and assist visitors from time to time as required
Operate computer terminal to input and verify data as needed
Operate office machines, such as printer, scanner, and various software
Prepare invoices, bills, statements, and cheques to vendors and/or clients
Proactively resolve issues over the phone and in-person, diffusing complaints as they arise