Admin Support Specialist
About The Position
This multifaceted position provides specialized support to 30+ permanent full/part-time employees plus temporary workers, affiliates and its management team. This position is responsible for overseeing Electric Distribution Systems (EDS) work management processes; internal tracking of purchases and invoicing, equipment repairs & maintenance, inventory, and assisting with budget development and monitoring for an annual budget of $28 million. This position assists the EDS Manager and Engineering staff with updating and tracking metering data, which is used to measure performance and efficiency. Position also provides support and assistance to other workgroups within Energy Services. This position facilitates daily office operations and ensures expenditures are tracked and controlled, monitors all contracts (maintenance, chemical, uniform, etc.), monitors facility services and charges, provides asset management tracking and reporting, manages policy and compliance for records archiving, provides TIM (Time Information Management) assistance to employees, tracks employee parking permits, state tags and vehicle maintenance/upkeep schedules.
Requirements
- Proficiency in supporting a team of 30+ employees
- Experience with work management processes
- Experience with tracking purchases and invoicing
- Experience with equipment repairs and maintenance
- Experience with inventory management
- Experience with budget development and monitoring
- Experience with updating and tracking metering data
- Experience with contract monitoring (maintenance, chemical, uniform, etc.)
- Experience with facility services and charges monitoring
- Experience with asset management tracking and reporting
- Experience with records archiving policy and compliance
- Experience with Time Information Management (TIM)
- Experience tracking employee parking permits, state tags, and vehicle maintenance schedules
Responsibilities
- Overseeing Electric Distribution Systems (EDS) work management processes
- Internal tracking of purchases and invoicing
- Equipment repairs & maintenance
- Inventory management
- Assisting with budget development and monitoring for an annual budget of $28 million
- Updating and tracking metering data
- Facilitating daily office operations
- Ensuring expenditures are tracked and controlled
- Monitoring all contracts (maintenance, chemical, uniform, etc.)
- Monitoring facility services and charges
- Providing asset management tracking and reporting
- Managing policy and compliance for records archiving
- Providing TIM (Time Information Management) assistance to employees
- Tracking employee parking permits, state tags and vehicle maintenance/upkeep schedules
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
