Admin Support Coordinator

University of Oklahoma•Tulsa, OK

1d•Onsite

About The Position

Under general supervision, provides administrative coordination and advanced office support. Responsibilities include responding to routine and moderately complex inquiries, resolving administrative issues, and serving as a resource for staff and visitors. Coordinates filing systems; schedules and manages appointments and meetings. Oversees reception operations. Assists with student records. Maintains inventory; and prepares reports and correspondence. Additionally, coordinates student-facing events and supports initiatives to enhance the overall student experience, including ordering catering and managing event planning and day-of execution. Maintains student modular spaces and kitchen area cleanliness, functionality, and inventory availability. Assists with special projects, tracks deadlines, and ensures compliance with established procedures, using sound judgment to prioritize tasks and improve workflow efficiency.

Requirements

High School Diploma or GED
12 months office, clerical or administrative experience

Responsibilities

Responding to routine and moderately complex inquiries
Resolving administrative issues, and serving as a resource for staff and visitors
Coordinates filing systems; schedules and manages appointments and meetings
Oversees reception operations
Assists with student records
Maintains inventory; and prepares reports and correspondence
Coordinates student-facing events and supports initiatives to enhance the overall student experience, including ordering catering and managing event planning and day-of execution
Maintains student modular spaces and kitchen area cleanliness, functionality, and inventory availability
Assists with special projects, tracks deadlines, and ensures compliance with established procedures, using sound judgment to prioritize tasks and improve workflow efficiency