Admin Support Associate

UNC-Chapel Hill • Chapel Hill, NC

3d • Hybrid

About The Position

The administrative support associate provides administrative and event support in a fast-paced academic and research environment. The position serves as a resource for faculty investigators (Principal Investigators), research staff, and program leadership by coordinating day-to-day administrative operations and assisting with the planning and execution of scientific and academic events.

The role provides administrative support to assigned Principal Investigators, research laboratories, and project teams, including calendar management, meeting and travel coordination, preparation and processing of administrative documentation, recordkeeping, file organization, and routine office support.

The associate also supports academic and scientific events such as seminars, workshops, symposia, retreats, and other program-related activities. Working with the Events Manager, the role assists with logistics, registrations, communications, guest speaker arrangements, facilities coordination, event materials, and on-site event management. This is a hybrid temporary position requiring four days a week in the office and one day a week from home. The schedule is Monday through Friday, 8:00 AM to 5:00 PM.

Responsibilities

• Provide administrative support to one or more assigned Principal Investigators, research laboratories, and project teams.
• Manage calendars, schedule meetings, and coordinate travel.
• Prepare and process correspondence, reports, requisitions, travel reimbursements, and grant-related materials.
• Coordinate meetings, maintain records, organize files, and support routine office operations.
• Support planning, coordination, and execution of seminars, workshops, symposia, retreats, and other academic or scientific events.
• Partner with the Events Manager on event logistics, registrations, communications, guest speaker arrangements, facilities coordination, and event materials.
• Help organize research program meetings, advisory committee meetings, and interactions with consultants, collaborators, and external partners.
• Coordinate communications about program activities, events, and initiatives to promote engagement among faculty, researchers, trainees, and stakeholders.
• Track timelines, coordinate resources, and support on-site event management for small- and large-scale events.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed