Hospital Staff Scheduling Coordinator
About The Position
Baylor Scott & White Medical Center - Sunnyvale is seeking an Admin Support Assistant to assist in determining department staffing needs. This role involves scheduling personnel for all shifts, adjusting staffing based on daily patient care needs, and managing staff absences. The position also acts as a liaison between departments and staff, maintaining current records of nursing staff information and coordinating with Unit Directors regarding agency staffing needs. The role requires ensuring the completeness of Agency RN files and performing Legiant functions for assigned departments.
Requirements
- High school graduate or equivalent.
- Ability to read and communicate effectively in English.
- Intermediate computer knowledge.
- Knowledge of medical terminology.
Nice To Haves
- Additional languages preferred.
Responsibilities
- Assists in staffing the nursing units on a shift by shift basis utilizing pre-established guidelines and working with the nursing department directors.
- Calculates the weekly patient/nurse ratio and reports any over-staffing to the Nurse Managers.
- Double checks the six-week schedules against the working seven-day schedule for each nursing unit.
- Receives calls from staff regarding absences, noting reasons.
- Reports absences to the Nursing Department Director and replaces staff as necessary.
- Reports illnesses to the Infection Control Practitioner.
- Keeps at least one month of weekly schedules updated at all times.
- Works with Unit Directors to keep abreast of Agency Staffing needs.
- Updates needs on staffing software website as appropriate.
- Requests Agency nurses through the WFX system.
- Prepares Agency invoices under the direction of the House Supervisor.
- Prepares reports as requested to monitor staffing utilization.
- Works in conjunction with Unit Directors and coordinates start dates and orientation of new Agency Nurses.
- Maintains all Agency RN files and ensures completeness.
- Performs Legiant functions for assigned departments.
Benefits
- Competitive pay
- Benefits provided based on your work assignment (Full-time, Part-time, or PRN)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
