Hospital Staff Scheduling Coordinator

Tenet Healthcare Corporation•Sunnyvale, TX

5d•Onsite

About The Position

Baylor Scott & White Medical Center - Sunnyvale is seeking an Admin Support Assistant to assist in determining department staffing needs. The role involves scheduling personnel for all shifts as needed, adjusting staffing based on daily patient care requirements, and reporting absences to the appropriate Nursing Department Director. This position also maintains a current register of nursing staff information and acts as a liaison between departments and staff.

Requirements

High school graduate or equivalent.
Ability to read and communicate effectively in English.
Intermediate computer knowledge.
Knowledge of medical terminology.

Nice To Haves

Additional languages preferred.

Responsibilities

Assisting in staffing nursing units on a shift-by-shift basis using pre-established guidelines and in collaboration with nursing department directors.
Calculating the patient/nurse ratio on the weekly schedule and reporting any over-staffing to Nurse Managers.
Double-checking six-week schedules against the working seven-day schedule for each nursing unit.
Receiving calls from staff regarding absences, noting reasons, reporting to the Nursing Department Director, and replacing staff as necessary.
Reporting illnesses to the Infection Control Practitioner.
Keeping at least one month of weekly schedules updated at all times.
Working with Unit Directors to stay informed about Agency Staffing needs.
Updating staffing software website as appropriate.
Requesting Agency nurses through the WFX system.
Preparing Agency invoices under the direction of the House Supervisor.
Preparing reports as requested to monitor staffing utilization.
Coordinating start dates and orientation of new Agency Nurses in conjunction with Unit Directors.
Maintaining all Agency RN files and ensuring their completeness.
Performing Legiant functions for assigned departments.