Admin Specialist I

TECO Energy•Tampa, FL

About The Position

The Admin Specialist – Fleet Services provides data entry and administrative and technical support within the Fleet Services department. The role works with management at various levels and provides customer service to outside vendors and manufacturers. It also involves researching discrepancies, maintaining organizational contact lists, and scheduling appointments and meetings. The position supports daily Fleet Services activities through work management system data entry, equipment repair cost tracking, and work order reconciliation. The specialist may provide work order system training and technical support to team members, coordinate community involvement activities, and participate in emergency response and recovery activities during storms or disasters. The role works in a normal office environment, with occasional entry into operational environments where personal protective equipment may be required.

Requirements

High school diploma or GED.
At least two years of related administrative experience.
Strong keyboard and data-entry skills.
Computer skills sufficient to create and maintain documents, reports, files, presentations, and projects using Microsoft Word, Excel, Access, and PowerPoint.
Ability to refer to documentation, manuals, or guidelines to resolve issues and provide general assistance.
Ability to resolve a variety of fairly non-routine issues or topics with some independence.
Ability to enter operational environments when needed and use required personal protective equipment.

Nice To Haves

Administrative experience in a utility environment.
Knowledge of purchasing policies and procedures.
Knowledge of Microsoft Outlook.
Knowledge of SAP for material-related information, including issues, returns, transfers, receipts, and bin maintenance for stock and non-stock material.
Ability to identify system information changes or updates needed to maintain accuracy.

Responsibilities

Provide technical and administrative support to Fleet Services management using Microsoft Office, SAP, company systems, and the work order management system.
Complete data entry in the work management system for daily Fleet Services activities, equipment repair costs, and work order reconciliations.
Perform special projects as assigned by TECO management.
Provide backup support to other administrative team members as needed.
Provide work order management system training and technical support for team members as needed.
Coordinate Fleet Services community involvement activities.
Participate in Emergency Response for the Logistics Support Unit during storm or disaster restoration.
Perform other related duties upon management request.
Research discrepancies, maintain organizational contact lists, and schedule appointments and meetings.
Respond to storm and disaster response or recovery activities as required to maintain service to customers.