Admin Specialist I - ECI

Texana Center • Rosenberg, TX

5d • Onsite

About The Position

The Administrative Specialist I (AS-I) reports to and is accountable to the ECI Program Director/Senior Manager. The AS-I performs routine clerical duties in a professional and positive manner that ensures smooth operation of the Early Childhood Intervention (ECI) program. This position is responsible for taking referral information from families and other sources via telephone, fax, email and walk-ins, and entering referrals into Tkids and MyAvatar systems. The AS-I completes support staff requests sent as an independent note on MyAvatar or by email. Requests include: faxing for Letter of Medical Necessity (LOMN), Current Physical Exam (CPEs), Audiology/Otological, Vision and other medical reports, Health Passports for CPS children, printing and mailing progress notes, IFSPs, and other documents as needed for the child’s chart. The AS-I will follow up on faxes sent to doctor’s offices if not returned in a timely manner. The AS-I will order office supplies and other program supplies for both Rosenberg and Sugarland offices, monitors and maintains the copier and other office equipment. Willingly accepts other job-related assignments as requested by Management staff. Must pass Spanish Proficiency test in order to provide English/Spanish translations, written or oral as needed for staff and families. Usual scheduled hours are Monday through Friday, 8AM - 5PM with approved flexibility, located at the Rosenberg Administrative office. The AS-I is responsible and accountable for adherence to and promotion of the compliance policy. Duties may change, as program needs change.

Requirements

• High school diploma or GED
• Valid Texas Drivers’ License
• 2 years related data entry or clerical related experience

Nice To Haves

• Proficient in Microsoft office products including Excel, Word, Outlook, and Adobe Acrobat Pro
• Bilingual in English and Spanish

Responsibilities

• Take referral information from families and other sources via telephone, fax, email and walk-ins.
• Enter referrals in Tkids and MyAvatar systems.
• Complete support staff requests sent as an independent note on MyAvatar or by email, including faxing for Letter of Medical Necessity (LOMN), Current Physical Exam (CPEs), Audiology/Otological, Vision and other medical reports, Health Passports for CPS children, printing and mailing progress notes, IFSPs, and other documents as needed for the child’s chart.
• Follow up on faxes sent to doctor’s offices if not returned in a timely manner.
• Order office supplies and other program supplies for both Rosenberg and Sugarland offices.
• Monitor and maintain the copier and other office equipment.
• Willingly accept other job-related assignments as requested by Management staff.
• Pass Spanish Proficiency test in order to provide English/Spanish translations, written or oral as needed for staff and families.
• Adhere to and promote the compliance policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED