Admin Services Coordinator - Level 2
About The Position
The Admin Services Coordinator - Level 2 provides comprehensive administrative support to a department or leader, helping ensure smooth daily operations and a professional front-office experience. The role combines reception, clerical, and customer-service tasks, including answering and routing calls, greeting visitors, coordinating meetings, and maintaining office spaces. The coordinator follows established procedures to complete clearly defined work under close supervision, contributing to team efficiency and organization. This is a contract position based in San Francisco, California. It is fully onsite, with standard hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. The position is primarily based at a front desk or reception area, with work in shared conference room and kitchen spaces. Professional attire appropriate for a corporate office and front-desk reception setting is expected.
Requirements
- High school diploma or GED.
- Up to 2 years of job-related experience in administrative support, data entry, clerical, or customer service roles.
- Ability to consistently follow basic work routines, procedures, and standards.
- Clear verbal and written communication skills for exchanging straightforward information and responding to routine inquiries.
- Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.
- Strong organizational skills, including the ability to manage multiple tasks and maintain attention to detail.
- Inquisitive mindset and willingness to learn and follow guidance.
- Basic math skills, including calculating simple figures such as percentages, discounts, and markups.
- Ability to work effectively under close supervision and accept direction and feedback.
Nice To Haves
- Combined experience in entry-level administrative, clerical, or customer service positions is beneficial; the posting states “24 years,” which may be a typographical error.
- Experience in a front-desk, reception, or customer-facing office environment.
- Comfort interacting professionally with internal staff, external visitors, vendors, and clients.
- Experience coordinating meetings, events, or conference room setups.
- Familiarity with handling confidential information in a professional setting.
- Ability to remain composed and courteous when addressing common inquiries or complaints.
Responsibilities
- Provide general administrative support to a department or manager, following defined procedures and standards.
- Conduct research, update databases, and prepare collateral materials for mass mailings.
- Answer, screen, and route telephone calls to appropriate personnel or voicemail, and respond to routine inquiries with accurate information.
- Greet visitors professionally, issue visitor passes, validate parking, and maintain accurate guest logs.
- Assist with scheduling meetings, reserving conference rooms, and preparing rooms with necessary materials and equipment.
- Maintain reception, conference room, and kitchen areas so they remain clean, organized, and presentable.
- Interact with vendors for events and coordinate conference room setup and logistics as needed.
- Write routine reports and correspondence, and respond to common inquiries or complaints from clients, coworkers, and supervisors.
- Use existing procedures to solve straightforward problems and escalate issues outside established guidelines.
- Handle information and phone calls discreetly and maintain confidentiality.
- Deliver assigned work accurately and on time by following defined processes under close supervision and guidance.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical Illness, Accident, and Hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary life and AD&D insurance for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off/leave, which may include PTO, vacation, or sick leave, if eligible.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
