Admin Services Coordinator - Pediatric Education

University of Iowa•Iowa City, IA

3d•Hybrid

About The Position

The UI Stead Family Department of Pediatrics is seeking a part-time Administrative Services Coordinator at 50% effort. Under general supervision of the Program Administrator, the position provides administrative support for the Division of Pediatric Education’s Medical Student Education Program, the pediatrics central fellowship program, and other educational program needs. The role supports advanced clerkships, student education resources, evaluation tracking, examination proctoring, meetings, events, and routine correspondence.

Requirements

Bachelor’s degree in healthcare, business administration, education, or a similar discipline; or an equivalent combination of education and experience.
Experience related to healthcare or education program/project management.
Excellent written and verbal communication and interpersonal skills.
Proficiency with computer software applications, including MS Word, Excel, PowerPoint, and Outlook.
Excellent organizational skills, time management, and attention to detail.
Ability to work effectively in ambiguous situations and drive conflict resolution in a positive and professional manner.

Nice To Haves

Experience coordinating or managing a medical education program.
Knowledge of LCME requirements.
Knowledge of accreditation standards and the Family Educational Rights and Privacy Act (FERPA).

Responsibilities

Assist the Program Administrator and advanced clerkships by creating and editing documents and spreadsheets, pulling reports, and attending or setting up student didactics.
Assist in maintaining course websites in ICON for advanced student rotations.
Maintain student education information on the Pediatric SharePoint.
Track completion of student, clerkship, and faculty evaluations and report issues to the Program Administrator.
Provide proctoring support for clerkship examinations, including setting up exams, computers, and rooms.
Maintain the resident, fellow, and faculty evaluation database.
Attend unit, departmental, and Carver College of Medicine meetings with the Program Administrator as needed.
Compose correspondence in response to routine inquiries within established guidelines.
Set up and coordinate meetings and events, including lunch setup and breakdown as needed for the education program.
Assist the central fellowship program as needed.
Perform other duties as assigned.