Admin/Purchasing Assistant

GH INDUCTION ATMOSPHERES LLC•Town of Gates, NY

11d•$23 - $28•Onsite

About The Position

The position that we have open is for an Inside Sales Admin/ Purchasing Assistant to join our team! We are seeking a mature person who has a desire to get back into the work force or to further their career. The assistant will work M-F, 9am-5pm and is not a remote position. The ideal candidate has strong computer skills, organizational and communication skills, the ability to multitask and shift priorities as needed. You will be working with our Spare Part Sales and Purchasing departments. An understanding of supply chain procedures is preferred but not required. SAP is our inventory Control program. Experience is a plus however we believe that your computer skills and desire to work can be taught in a short time period.

Requirements

Strong computer skills, including familiarity with Microsoft Office suite
Strong written and verbal communication skills
The ability to multitask and shift priorities, as needed
A Resume is required to apply. Please include three (3) professional references and explain your job duties for each.

Nice To Haves

An understanding of supply chain procedures is preferred but not required.
Experience is a plus however we believe that your computer skills and desire to work can be taught in a short time period.
Understanding of the supply chain, and common issues surrounding it is desired

Responsibilities

Receive incoming inventory and issue them to the assigned project locations.
Coordinate your efforts with the Purchasing department and Vendor representatives by following up on purchase orders to prevent delays in the delivery of goods.
Assist production staff by ordering an appropriate number of stocked materials before it is at critical levels
As requested, order parts for our fabrication shop which will require obtaining quotes and preparing purchase orders
Shipping - Internation and LTL: Requests quotes from shipping companies to set up International pickups, of parts or machines into and out of our factory
Respond to Customer RFQ's in a timely manner by obtaining the necessary quotes for materials.
Send quote back to the customer with the projected lead time
After receiving a customer's PO, enter the project into SAP, Send PO to vendor to purchase the necessary materials
Ship completed parts list to the customer.
Accounting and Reports: Open Goods Receipt Report, Quarterly Ohio Sales Report, Weekly Spain Report
Tradeshows: Confirm with team what shows are to be done each year then set up space request and pay invoices. Confirm with the team what is going to Tradeshow (Literature) and Order services needed for Tradeshows (Hotels if needed, Lead Generator, furniture, electric, employee badges). Ship items to Tradeshow and set up return shipping.
Special Projects: Annual Golf Tournament, Organize Baseball Game, Catering for Annual Christmas party