Admin Programs Officer

State of Oklahoma • Oklahoma City, OK

1d • $5,499 - $65,984 • Onsite

About The Position

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

Typical Functions
The functions performed in this job family will vary by level, unit and organization, but may include the following: Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency. Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program. Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity. Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals. Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs. Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences. Drafts policies and procedures and develops contract or grant proposals. Reviews proposed legislation and recommends changes; may act as legislative liaison.

Level Descriptor
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function, which is large in size and scope. Responsibilities include program development, direction, planning, and evaluation and organizing and coordinating program services and activities. Incumbents will be given administrative freedom to plan, develop, and organize all phases of the work necessary for its completion within broad program guidelines.

Special Requirements
PeopleSoft Financials, SharePoint, Docusign CLM. Some positions will require that applicants be willing and able to perform all job-related travel.

Additional Job Description
Position is located in the Management Services Division - Central/Dept. Services at DRS State Office in Oklahoma City. Essential Functions: Position works with field staff in the creation and implementation of client service and professional services contracts following all federal and state regulations. Duties include create and implement contracts; create and process requisitions and purchase orders; assist field staff when necessary; fill in and upkeep of Contracts Log in SharePoint; follow all federal and state regulations; development of policies and procedures; liaison between agency and outside stakeholders. Applicant must be willing to perform all job-related travel. Trial period (if applicable) is required.

Requirements

• A bachelor's degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative or professional experience in business or public administration for each year of the required education.
• One year of technical administrative experience may be applied for one year only of the required experience. Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.
• Knowledge of the methods of organization and management.
• Knowledge of public administration.
• Knowledge of agency policies and procedures.
• Knowledge of grant or contract program requirements.
• Knowledge of the legislative process.
• Knowledge of basic research and statistical techniques.
• Knowledge of federal and state laws and regulations relating to administration of assigned programs.
• Knowledge of supervisory principles and practices.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and develop training programs.
• Ability to exercise good judgment in analyzing situations and making decisions.
• Ability to organize and present facts and opinions.
• Ability to plan, direct, and review the work of others.
• Ability to analyze complex situations and make responsible decisions.
• Ability to coordinate the work of organizational units.
• PeopleSoft Financials
• SharePoint
• Docusign CLM
• Applicants must be authorized to work in the U.S. now and in the future without employer sponsorship.

Nice To Haves

• Some positions will require that applicants be willing and able to perform all job-related travel.
• Attention to detail
• Contract administration
• Clear and concise communication skills
• Problem solving skills
• Customer services
• Technology proficiency
• Applicant must be willing to perform all job-related travel.

Responsibilities

• Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
• Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
• Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
• Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
• Drafts policies and procedures and develops contract or grant proposals.
• Reviews proposed legislation and recommends changes; may act as legislative liaison.
• Create and implement contracts.
• Create and process requisitions and purchase orders.
• Assist field staff when necessary.
• Fill in and upkeep of Contracts Log in SharePoint.
• Follow all federal and state regulations.
• Development of policies and procedures.
• Liaison between agency and outside stakeholders.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave for the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Manager