Admin Officer

Charity People•Newcastle upon Tyne, NE

3d•Onsite

About The Position

The Administrative Officer is a central point of contact within the organisation and plays a crucial role in supporting staff, systems and services. This is a varied and hands-on role, combining general administration, coordination, events support, data management and health and safety responsibilities. You will be highly organised, proactive and comfortable working in a busy environment where confidentiality, compassion and attention to detail are essential.

Requirements

Experience in a similar administrative role, ideally within the charity or voluntary sector
Excellent written and verbal communication skills
Strong organisational and time-management skills with the ability to juggle competing priorities
High attention to detail and accuracy
Confidence handling sensitive and confidential information
Experience supporting events, meetings or training delivery
A proactive, ‘can-do’ approach and the ability to work independently

Nice To Haves

Supporting vulnerable people or working in safeguarding-led environments
Experience with CRMs or document management systems
Health & safety or first aid knowledge (or willingness to train)

Responsibilities

Provide comprehensive administrative support to the Executive Director and senior staff
Manage correspondence, filing systems and document preparation
Coordinate diaries, meetings, travel and room bookings
Prepare agendas, take minutes and follow up on actions
Support the planning and delivery of internal and external events, including training and community events
Maintain accurate databases, records and reports in line with UK GDPR
Support health and safety processes, including risk assessments and record-keeping
Act as a welcoming point of contact for visitors, stakeholders and partner organisations
Provide cover for reception when required and support wider operational needs