Admin Mechanical Manager

City of New York•New York City, NY

About The Position

The New York City Administration for Children’s Services (ACS) is seeking an Admin Mechanical Manager in the Office of Real Estate Design Construction and Facilities Management (REDCFM). The role plans, coordinates, and oversees major capital projects and facility operations, exercising independent judgment in determining project costs, schedules, and funding sources. The Manager helps develop, negotiate, and administer capital budgets, with decisions that can significantly affect the City’s capital budget. REDCFM manages ACS administrative buildings and facility operations, including construction, design, maintenance, and repairs. The Manager oversees repair and maintenance activities for administrative buildings and the Children’s Center, supports construction planning and execution, and coordinates regularly with the Department of Design and Construction. The position supervises skilled tradespeople, contractors, architects, engineers, and other design professionals, while monitoring safety, regulatory compliance, project timelines, and fiscal constraints. It also requires ongoing review of projects and daily work plans, issue resolution, accountability, and preparation and maintenance of records, documentation, and reports. The role includes oversight of complex HVAC systems; preventive maintenance planning; technical review and supervision of capital construction and retrofit projects; energy management and sustainability compliance; coordination of contractors, consultants, Department of Buildings filings, and regulatory inspections; failure analysis and corrective action planning; and budget forecasting for mechanical upgrades and lifecycle replacements. The selected candidate will be offered a salary between $95,000 and $105,000. The position is open only to candidates who are permanent, not provisional, in the civil service title of Administrative Project Manager.

Requirements

Must be permanent, not provisional, in the civil service title of Administrative Project Manager.
One of the following qualification pathways: a baccalaureate degree in engineering, architecture, landscape architecture, business administration, or public administration and five years of full-time satisfactory experience in planning, administering, or expediting engineering design and/or construction, or coordinating a very large engineering project; a high school diploma or equivalent and nine years of such experience; or equivalent education and/or experience.
At least two years of the required experience must be in an administrative, managerial, executive, or supervisory capacity.
An accredited master's degree in a listed discipline, a law degree, or a valid New York State license as a Professional Engineer, Registered Architect, or Landscape Architect may substitute for one year of required experience; the two years of administrative, managerial, executive, or supervisory experience are still required.

Responsibilities

Direct a large team of project management professionals to ensure timely and cost-effective delivery of major capital projects.
Oversee capital construction projects from initiation through completion for client agencies or programmatic initiatives.
Serve as capital budget officer for agencies with large and complex capital budgets.
Lead technical project management operations, including planning, budgeting, and scope development.
Analyze contracts, reports, and cost estimates to ensure compliance with agency guidelines.
Manage vendor procurement, design coordination, construction oversight, and project close-out activities.
Oversee complex HVAC systems.
Develop and implement preventive maintenance strategies to reduce system failures and emergency repairs.
Technically review, approve, and supervise capital construction and retrofit projects.
Manage energy and sustainability compliance in alignment with Local Law requirements and citywide mandates.
Coordinate with contractors, consultants, Department of Buildings filings, and regulatory inspections.
Conduct failure analysis and root cause investigations, and develop corrective action plans.
Forecast budgets for mechanical upgrades and lifecycle replacement planning.
Oversee repair and maintenance activities for administrative buildings and the Children’s Center.
Coordinate with the Department of Design and Construction to advance capital projects according to approved schedules and fiscal constraints.
Review active and upcoming projects and daily work plans, address issues, and ensure accountability.
Prepare and maintain required records, documentation, and reports.