Admin Mechanical Manager

City of New York•New York, NY

8h•$95,000 - $105,000

About The Position

The New York City Administration for Children’s Services (ACS) is seeking an Admin Mechanical Manager for the Office of Real Estate Design Construction and Facilities Management (REDCFM). The position performs complex work planning, coordinating, and overseeing major capital projects and facility operations. The Manager exercises independent judgment in determining project costs, schedules, and funding sources and is responsible for developing, negotiating, and administering capital budgets. The role’s decisions can significantly affect the City’s capital budget. REDCFM manages administrative buildings and facility operations, including construction, design, maintenance, and repairs. The Manager oversees repair and maintenance work at administrative buildings and the Children’s Center, and supports planning and execution of construction projects. The position regularly coordinates with the Department of Design and Construction and oversees skilled tradespeople, contractors, architects, engineers, and other design professionals, monitoring safety, regulatory compliance, schedules, and project progress. The Manager reviews active and upcoming projects and daily work plans, addresses issues, promotes accountability, and maintains required records, documentation, and reports. The position is open only to candidates who hold permanent (not provisional) status in the civil service title of Administrative Project Manager. The stated offered salary is between $95,000 and $105,000.

Requirements

Permanent (not provisional) status in the civil service title of Administrative Project Manager is required.
Qualification pathway: a bachelor’s degree from an accredited college in engineering, architecture, landscape architecture, business administration, or public administration, plus five years of full-time satisfactory experience planning, administering, or expediting engineering design and/or construction, or coordinating a very large engineering project; at least two years must be in an administrative, managerial, executive, or supervisory capacity.
Alternative qualification pathway: a four-year high school diploma or equivalent and nine years of the specified experience, including at least two years in an administrative, managerial, executive, or supervisory capacity.
Equivalent education and/or experience may be accepted as described in the posting. An accredited master’s degree in a listed discipline, a law degree, or a valid New York State license as a Professional Engineer, Registered Architect, or Landscape Architect may substitute for one year of required experience. All candidates must still have the required two years of administrative, managerial, executive, or supervisory experience.
Experience or capability overseeing mechanical systems, including HVAC, capital construction, maintenance, and retrofit work.

Responsibilities

Direct a large team of project management professionals to support timely and cost-effective delivery of major capital projects.
Oversee capital construction projects from initiation through completion for client agencies or programmatic initiatives.
Serve as capital budget officer for agencies with large and complex capital budgets.
Lead technical project management operations, including planning, budgeting, and scope development.
Analyze contracts, reports, and cost estimates for compliance with agency guidelines.
Manage vendor procurement, design coordination, construction oversight, and project close-out activities.
Oversee complex HVAC systems.
Develop and implement preventive maintenance strategies to reduce system failures and emergency repairs.
Technically review, approve, and supervise capital construction and retrofit projects.
Manage energy and sustainability compliance in alignment with Local Law requirements and citywide mandates.
Coordinate with contractors, consultants, DOB filings, and regulatory inspections.
Conduct failure analysis and root cause investigations, and develop corrective action plans.
Forecast budgets for mechanical upgrades and lifecycle replacement planning.
Manage administrative building and facility operations, including construction, design, maintenance, and repairs.
Oversee repair and maintenance activities for administrative buildings and the Children’s Center, and support construction project planning and execution.
Coordinate with the Department of Design and Construction to advance capital projects within approved schedules and fiscal constraints.
Monitor the work of skilled tradespeople, contractors, architects, engineers, and other design professionals for safety, regulatory compliance, and schedule adherence.
Review active and upcoming projects and daily work plans, address issues, and maintain accountability.
Prepare and maintain required records, documentation, and reports.