Admin Project Manager
About The Position
Viderity is seeking an Admin Project Manager to provide administrative support to the Office of Legislative and Public Affairs (OLPA), supporting agency administration and program operations. The role oversees the planning, execution, and organization of business operations, combining project management and administrative leadership. It helps keep teams aligned, meet deadlines, allocate resources efficiently, and support documentation, scheduling, and stakeholder communication. The position manages day-to-day administrative affairs, coordinates calendars and meetings, prepares and organizes documents and reports, maintains records and distribution lists, supports travel and reimbursement processing, and compiles and assesses communications metrics. The role also coordinates interviews, panels, and other events and maintains professional working relationships with OLPA staff, contractors, and external stakeholders.
Requirements
- At least 5 years of professional writing and editing experience, including at least 3 years drafting office documents such as official memos, internal and external correspondence, and policies.
- At least 5 years of experience in administrative coordination, project management, or a combination of the two, with the ability to work at a fast pace under tight deadlines.
- At least 5 years of experience entering information into databases or tracking systems and creating and formatting reports and presentations.
- Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508 compliance.
- Proficiency in Microsoft Office Suite products, including Outlook, Word, Excel, and PowerPoint.
- Strong grammar, spelling, and punctuation skills.
- Professional, diplomatic, and tactful communication skills.
Nice To Haves
- A degree in communications, public relations, marketing, data analytics, or a related field is preferred.
Responsibilities
- Manage the client's day-to-day administrative affairs.
- Maintain the client's calendar, schedule daily appointments, and resolve scheduling conflicts as needed.
- Coordinate administrative tasks and oversee designated administrative operations.
- Enter information accurately into databases and tracking systems.
- Format reports, presentations, and spreadsheets.
- Prepare meeting agendas, presentation materials, meeting requests, and minutes.
- Answer and screen incoming calls and direct them to the appropriate action officer.
- Draft email responses and general correspondence on behalf of the client.
- Compile input for and draft or organize reports.
- Compile daily, weekly, and monthly social media, web, and other relevant metrics reports.
- Measure and assess metrics to inform strategy.
- Maintain stakeholder email and distribution lists.
- Ensure effective document management and maintain templates and resources for OLPA operations.
- Assist with processing travel, training, and reimbursement requests.
- Coordinate interviews, meetings, and panels, communicating with appropriate OLPA staff and external stakeholders.
- Establish and maintain effective working relationships with OLPA contractors and staff.
- Prepare written documents and correspondence demonstrating strong grammar, spelling, and punctuation.
- Communicate professionally, diplomatically, and tactfully.
Benefits
- Competitive annual salary commensurate with experience.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
