Admin Functional Support 4

Northrop Grumman • Sykesville, MD

2d • $63,500 - $105,900 • Onsite

About The Position

Northrop Grumman Mission Systems is seeking an Admin Functional Support 4 to join its team in Sykesville, Maryland. The position supports proposal and operational administration, including shipping documentation, reporting, proposal visibility, onboarding, and the maintenance of sensitive files. The successful candidate is proactive, organized, detail-oriented, dependable, and able to multitask and prioritize with minimal supervision. The role calls for professionalism, flexibility, diplomacy, sound judgment, discretion, and tact, including the ability to filter high-volume correspondence and prioritize items for the Manager.

The position offers a 9/80 schedule. No travel or relocation assistance is available. A clearance is not required to start, but the candidate must be able to obtain and maintain a U.S. Government Secret clearance.

Requirements

• High school diploma.
• Six years of additional education and/or experience performing tasks such as ordering office supplies, organizing and maintaining files, disseminating departmental information, and other typical office functions.
• Prior experience as an Administrative Assistant or in an equivalent role.
• Professional proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience using software tools such as iBuy/SAP, Salesforce, or similar software.
• U.S. citizenship.
• Ability to obtain and maintain a U.S. Government Secret clearance.

Nice To Haves

• Associate's degree.
• Proficiency with electronic file maintenance in Microsoft SharePoint.

Responsibilities

• Process shipping documents and lead OTD Load.
• Generate weekly reports on active and inactive RPI’s and SDQ’s, closeouts, active orders, and error reports for PC/S OU.
• Maintain the real-time proposal database and On-Time-Delivery information, publishing updates to the team weekly.
• Complete company policies and procedures training to ensure compliance.
• Administer onboarding for new team members, including adding them to shared database access and coordinating their attendance in program onboarding and training sessions.
• Lead weekly Proposal Visibility Meetings with CR’s as needed, and ensure extensions are created and proposal submittals are recorded by Contract Administrators.
• Set up and maintain files, including private, proprietary, and other sensitive data, and maintain at minimum the organization of the file room.
• Filter high-volume correspondence and contacts and prioritize items for the Manager.

Benefits

• Health plan and health insurance coverage.
• Savings plan.
• Paid time off, including company-paid holidays and PTO for vacation and/or personal business.
• Education assistance.
• Training and development.
• Life and disability insurance.
• 9/80 work schedule, where available.
• Potential eligibility for overtime, shift differential, and a discretionary bonus, depending on the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED