Admin Asst To Physician - Urology Clinic

The University of Kansas Health System•Kansas City, KS

About The Position

This position provides administrative support to a physician in the Urology Clinic Medical Pavilion. The role provides high-level administrative support by conducting research, preparing statistical reports, responding to information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties also include general clerical, receptionist, and project-based work. The administrative assistant is expected to project a professional image through in-person and telephone interactions. The position may support projects delegated by the physician, including office moves, policy compilation, and event planning. It also handles duties related to continuing education programs and meetings, assists with payroll coordination as a backup for KRONOS managers, prepares correspondence and reports, maintains information databases, and prioritizes and organizes correspondence, files, appointments, and meetings. Patient confidentiality must be maintained in accordance with HIPAA regulations.

Requirements

High school graduate or GED.
Three or more years of broad administrative or secretarial experience.
Excellent telephone skills.
Strong verbal and written communication skills.
Ability to be flexible and adapt to change while maintaining a high level of professionalism and positive customer relations.

Nice To Haves

Bachelor's degree or technical/professional training or degree in business school.
Knowledge of Microsoft Project Manager.

Responsibilities

Answer and screen incoming telephone calls, route calls appropriately, and transcribe messages accurately.
Manage physician-delegated projects, which may include office moves, policy compilation, and event planning.
Handle duties related to continuing education programs, including registration, scheduling, preparing materials, and notifying meeting participants.
As delegated by the physician, represent department management in communicating with the hospital executive team, vendors, physicians, staff, and community agencies.
Assist with payroll coordination and serve as a backup for KRONOS managers.
Compose correspondence, memos, and reports; type, proofread, edit, collate, assemble, and distribute documentation.
Prepare reports, activity calendars, and mass mailings for staff.
Create information database products to support management as requested.
Prioritize correspondence, memos, reports, internal signature files, and appointments; coordinate and schedule meetings, appointments, and conferences.
Review, classify, and file correspondence, documents, and materials in the main filing system, and secure confidential files containing sensitive documentation.
Maintain patient confidentiality in accordance with HIPAA regulations.
Perform the professional, clinical, or technical competencies required by the assigned unit or department, and other duties as assigned.