Admin Asst To Physician - Urology Clinic

The University of Kansas Health System•Kansas City, KS

About The Position

This position provides administrative support to a physician in the Urology Clinic. It provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist, and project-based work. The role must project a professional company image through in-person and phone interactions. The position may manage projects delegated by the physician, such as office moves, policy compilation, and event planning. It may also represent department management in communicating information to hospital executives, vendors, physicians, staff, and community agencies. The role assists with payroll coordination and serves as a backup for KRONOS managers. It prepares and edits correspondence, reports, calendars, and mailings; creates database products; schedules meetings and appointments; and handles filing, including confidential records. Patient confidentiality must be maintained in accordance with HIPAA regulations.

Requirements

High school diploma or GED.
At least 3 years of broad administrative or secretarial experience.
Excellent telephone skills and verbal and written communication skills.
Ability to be flexible and adapt to change while maintaining professionalism and positive customer relations.
Demonstrated competency with Microsoft Office Word, Excel, and PowerPoint, email, and internet/intranet programs.

Nice To Haves

Bachelor’s degree or technical/professional training or degree in business school training.
Knowledge of Microsoft Project Manager.

Responsibilities

Answer and screen incoming telephone calls, route them appropriately, and transcribe detailed messages.
Manage delegated projects such as office moves, policy compilation, and event planning.
Handle continuing education program duties, including registration, schedules, meeting materials, and participant notifications.
As delegated, represent department management when communicating information to hospital executives, vendors, physicians, staff, and community agencies.
Assist with payroll coordination and provide backup support for KRONOS managers.
Compose, type, proofread, edit, collate, assemble, and distribute correspondence, memos, reports, calendars, and mass mailings.
Create information database products to support management as requested.
Prioritize correspondence, reports, signature files, and appointments; coordinate and schedule meetings, appointments, and conferences.
Review, classify, and file correspondence, documents, and materials, and maintain secure files for sensitive documentation.
Maintain patient confidentiality in accordance with HIPAA regulations.
Perform the professional, clinical, or technical competencies of the assigned unit or department as applicable.
Perform other duties as assigned.