Admin Asst to Exec Leaders (hybrid- Burlington, VT)

Aon Corporation•Burlington, VT

4d•Hybrid

About The Position

We are seeking a highly skilled and proactive Administrative Assistant to Executive Leaders, to provide shared support to the Managing Director of our Captive Management team, and other leaders. This role is ideal for a professional who thrives in a fast‑paced, matrixed environment and enjoys working across teams, priorities, and leadership levels. The successful candidate will be a trusted operational partner, supporting both day‑to‑day administrative needs and a wide range of project, business development, and communication initiatives. Strong Microsoft 365 proficiency, exceptional organization, and excellent communication skills are essential, including social media use.

Requirements

Professional discretion in handling sensitive and confidential information
Exceptional organizational skills with the ability to manage multiple competing priorities
Advanced proficiency with Microsoft 365, including: SharePoint, Word, PowerPoint, Excel, Planner, OneNote, and Copilot
Strong written and verbal communication skills, with ability to maintain confidentiality
Ability to comfortably work with individuals at all levels of the organization
High attention to detail and commitment to quality
Ability to adapt quickly and reprioritize as business needs evolve

Nice To Haves

Experience supporting senior leadership in a professional services environment
Social media or internal communications experience
Experience supporting RFP processes
Strong problem‑solving skills and proactive mindset

Responsibilities

Prepare and maintain Excel spreadsheets, databases, PowerPoint presentations, and Word documents
Provide business development and consulting support within the admin team, including: Pipeline updates, Aon Connect maintenance, Campaign management support, Marketing materials coordination
Schedule and support meetings and events, as a leader within the admin team, including: Bi‑annual Captive Consulting team meetings across various Aon locations (meals, hotels, conference rooms), Captive Management meetings, including Captive Management Americas leadership meetings, based on location and needs, Conference planning support
Liaise with Business Development team members to support Request for Proposal (RFP) responses
Support varied operational projects, as they arise, leveraging varied technical and organizational skills
Serve as a Super User for Aon Connect entries and maintenance
Prepare and support Executive Leader expense reports
Coordinate complex travel arrangements and logistical support
Manage calendars and schedule meetings
Update Monthly Business Reports (MBR)
Save, organize, and analyze Monthly Management Reports
Support mail services including preparing shipping labels and scanning mail, on a back-up basis
Manage and respond to Bridger inquiries
Support project entries, including quality control review, monitoring, and follow‑up
Prepare materials for internal communications, including: Case studies, Captive developments, Internal newsletters
Drive social media planning, management, and execution to enhance visibility and engagement
Manage shared drives and SharePoint sites, including: File cleanup and reorganization, Ongoing document management and maintenance
Perform PDF‑to‑Word conversions and document formatting as needed
Maintain version control and ensure consistency across shared materials