Exec Asst

Covenant Learning Solutions•Jacksonville, FL

1d•Onsite

About The Position

This position reports to the Campus Director and is an hourly, non-exempt role. At Job Corps, this role supports the leadership that drives the center. You are not just managing tasks. You are helping maintain organization, communication, and consistency across operations. This position requires professionalism, discretion, and the ability to manage multiple priorities while supporting executive-level leadership. Make more than a living. Make a difference. The Executive Assistant provides high-level administrative and clerical support to the Campus Director. This role ensures the efficient operation of the Director’s office through organization, communication, scheduling, and coordination of daily activities. You will manage sensitive information, support center operations, and serve as a key point of contact for internal and external communication.

Requirements

High school diploma or equivalent required
Ability to work independently and manage tasks without constant supervision
Strong typing and computer skills
Proficiency in Microsoft Office applications, including Word and Excel
Strong organizational and time management skills
Excellent written and verbal communication skills
Strong attention to detail and accuracy
Ability to maintain confidentiality and exercise discretion
Knowledge of standard office procedures and practices

Nice To Haves

Associate degree in business or related field preferred
Minimum of three years of administrative or clerical experience preferred
Valid driver’s license with acceptable driving record preferred

Responsibilities

Provides administrative support to the Campus Director, including calendar management, scheduling, and coordination of daily activities
Prepares business correspondence, reports, and documents using standard office software
Composes routine correspondence for review and signature
Maintains organized and confidential files and records
Attends meetings, takes notes, and prepares summaries or reports as needed
Coordinates meetings, conferences, and travel arrangements
Assists with planning and preparation for special events and center functions
Manages incoming calls, emails, and messages, directing or responding as appropriate
Ensures accuracy by proofreading documents for grammar, spelling, and formatting
Orders and maintains office supplies and equipment
Supports system organization and basic data management practices
Assists in training new clerical staff as needed
Maintains a professional office environment and ensures equipment and materials are properly handled
Attends required training sessions
Performs other duties as assigned