Administrative Assistant (hybrid-Burlington, VT)

Aon Corporation • Burlington, VT

18h • Hybrid

About The Position

We are seeking a highly skilled and proactive Administrative Assistant to provide shared support to the Captive Management and Captive Consulting teams. This role is ideal for a professional who thrives in a fast paced, matrixed environment and enjoys working across teams, priorities, and colleague levels. The successful candidate will be a trusted operational partner, supporting both day to day administrative needs and a wide range of projects. Microsoft 365 proficiency, strong communication, exceptional organization and self-management skills are essential.

Requirements

• Strong proficiency with Microsoft 365, including: SharePoint, Word, PowerPoint, Excel, Planner, OneNote, and Copilot
• Strong organizational and attention to detail skills, with the ability to manage multiple competing priorities
• Strong written and verbal communication skills, with ability to maintain confidentiality
• Ability to comfortably work with individuals at all levels of the organization
• High attention to accountability and commitment to quality
• Ability to adapt quickly and reprioritize as business needs evolve
• Professional discretion in handling sensitive and confidential information
• Skills: Telephone triage; proofreading

Responsibilities

• Serve as a Super User for Aon Connect entries and maintenance (training to be provided)
• Prepare and support Executive Leader expense reports
• Coordinate complex travel arrangements and logistical support
• Manage calendars and schedule meetings
• Support mail services including preparing shipping labels and scanning mail
• Manage and respond to Bridger inquiries
• Order office supplies
• Serve as a critical and professional team member within the broader Admin support team, supporting the Office Manager and Operations Coordinator as needed.
• Schedule and support meetings and events, including: Order, set-up, etc. lunches and/or other refreshments for client and other meetings, Post meeting clean-up, Assist guest upon their arrival and during their stay
• Assist with arranging other ACIM meetings and Conference events, under the guidance and support of the Operations Coordinator and Office Manager
• Support office leaders in the areas of colleague onboarding, training initiatives, and staff scheduling by: Replication of Microsoft Planners for new joiners (colleagues and clients), Assisting with system access requests, Sending training invites, survey requests, etc.
• Compile and distribute time report data.
• Assist with creating PowerPoint or other materials
• Support the maintenance of SharePoint sites, Excel spreadsheets, databases, PowerPoint presentations, and Word documents, under the guidance of the Operations Coordinator and/or other leaders.
• Provide business development and consulting support, including: Pipeline updates, Aon Connect maintenance, Campaign management support, Marketing materials coordination
• Support the management of shared drives and SharePoint sites, including: File cleanup and reorganization, Ongoing document management and maintenance
• Perform PDF‑to‑Word conversions and document formatting as needed
• Maintain version control and ensure consistency across shared materials

Benefits

• a 401(k) savings plan with employer contributions
• an employee stock purchase plan
• consideration for long-term incentive awards at Aon’s discretion
• medical, dental and vision insurance
• various types of leaves of absence
• paid time off, including 12 paid holidays throughout the calendar year
• 15 days of paid vacation per year
• paid sick leave as provided under state and local paid sick leave laws
• short-term disability and optional long-term disability
• health savings account
• health care and dependent care reimbursement accounts
• employee and dependent life insurance and supplemental life and AD&D insurance
• optional personal insurance policies
• adoption assistance
• tuition assistance
• commuter benefits
• an employee assistance program that includes free counseling sessions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed