Admin Assistant to Exec Dir

The University of New Mexico•Albuquerque, NM

6d•Hybrid

About The Position

The Dermatology Department is seeking an experienced, goal-oriented, resourceful and self-motivated Administrative Assistant to the Chair. Under limited supervision, this position will provide operational coordination, administrative support, and project management to the Chair of Dermatology. The selected candidate will also manage, prepare, analyze and oversee high level and sometimes sensitive/confidential reports for department leadership as needed. Responsibilities of this position include but are not limited to serving as primary point of contact for the Chair and Leadership Team, scheduling and meeting coordination; coordinating travel; composing correspondence; managing administrative data; consolidated electronic tracking of information; development and implementation of administrative processes, procedures and systems; processing payments and reimbursements; and supporting dermatology faculty. This position will also be responsible for the department’s Social Media presence and electronic by-annual newsletter – strong online creativity is important. In-conjunction with Derm ECHO Medical Director, coordinate Derm ECHO sessions. Will work in partnership with the Department Administrator to facilitate faculty and staff recruitment, hiring, and onboarding processes. Our team works in a collegial environment, to support faculty, residents and staff who provide dermatology services at UNMH and SRMC. We are committed to providing education for Medical Students, Residents and Visiting Rotators.

Requirements

High school diploma or GED
At least 5 years of experience directly related to the duties and responsibilities specified
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Nice To Haves

Experience in an academic medical center, healthcare organization, or higher education setting
Familiarity with university financial, procurement, HR, and timekeeping systems
Experience supporting faculty and executive leadership
Experience coordinating educational programs, CME activities, or professional events
Experience managing social media platforms and creating newsletters or marketing materials
Supervisory experience
Strong online presence creativity
Exceptional customer service and interpersonal skills
Strong attention to detail and commitment to accuracy
Ability to manage confidential information with professionalism and discretion
Effective project coordination and organizational abilities
Ability to adapt to changing priorities and deadlines
Strong initiative and problem-solving skills
Ability to build positive working relationships across departments and external partners

Responsibilities

Serving as primary point of contact for the Chair and Leadership Team
Scheduling and meeting coordination
Coordinating travel
Composing correspondence
Managing administrative data
Consolidated electronic tracking of information
Development and implementation of administrative processes, procedures and systems
Processing payments and reimbursements
Supporting dermatology faculty
Managing the department’s Social Media presence and electronic by-annual newsletter
Coordinating Derm ECHO sessions in conjunction with Derm ECHO Medical Director
Facilitating faculty and staff recruitment, hiring, and onboarding processes in partnership with the Department Administrator