Admin Assistant (Engineering, Programs)

Summit Polymers•Portage, MI

About The Position

This is a responsible position requiring initiation, administration, and follow-up of KBPD activity on assigned engineering projects. Under general supervision, the Admin Assistant supports engineering programs by maintaining project documentation, budgets, milestones, workplans, reports, purchase orders, asset records, tooling information, and communications. The role participates in internal and OEM program reviews and works with Project Engineers, Program Managers, Finance, plant teams, and other stakeholders. Ford program assignments also include entering information into WERS.

Requirements

Two years of manufacturing-related experience, preferably in automotive.
Some college instruction, preferably in an engineering curriculum.
Ability to learn routines quickly, train others for routine positions, and gather information.
Minimum Wonderlic Select Assessment score of 50, equivalent to a traditional cognitive portion score of 20.

Responsibilities

Create, log, and track ECs through completion of workflow.
Maintain documentation for program activity, including open issues, program purchase orders, and program financial document reviews.
Create appearance approval documents, track changes, and distribute them to team members.
Generate RFQ documents with the Project Engineer or Program Manager for changes affecting tooling or product pricing.
Track the program budget.
Complete and generate KRAs for employees in the specific engineering group based on information from Gate Reviews, Financial Reports, and other sources.
Review and track updates on all Sales Orders for the program.
Generate purchase orders for secondary tooling, gaging, sample material, and other items based on Sales Order funding.
Maintain program milestones and work with Program Managers to update milestone dates monthly.
Maintain and update workplans throughout the program at the Program Manager’s direction.
Participate in internal program reviews and reviews with OEMs.
Prepare and update monthly reports and tooling invoices, including TIRs, milestones, and KRAs.
Maintain build area inventory.
Maintain and update bump charts and part number lists for assigned programs.
Track, maintain, and facilitate communications for Tech Center and Plant pre-production orders for assigned programs.
Work with Project Engineers or Plant Customer Service Coordinators to prepare and ship pre-production orders.
Work with Finance to review monthly financial reports and maintain accurate Program and Group data.
Create and maintain asset lists and related documentation for the life of the program.
Submit asset approvals according to OEM standards.
Track tooling purchase orders and PPAP dates for timely invoicing, and submit tooling invoicing requests for all tooling purchase orders on assigned programs.
For Ford programs, enter information into WERS, Ford’s system.
Complete other tasks and duties as assigned.
Complete all required post-hire training.