Admin Assistant (Engineering, Programs)

Summit Polymers, Inc.•Portage, MI

About The Position

The Admin Assistant supports engineering projects and programs by initiating, administering, and following up on assigned KBPD activity. Under general supervision, the role maintains program documentation, tracks budgets, milestones, sales orders, purchase orders, tooling, invoices, inventory, and pre-production orders. The position works with Project Engineers, Program Managers, Finance, plant teams, and OEMs, and participates in internal and external program reviews. The role may also involve entering information into Ford’s WERS system for Ford programs. Other tasks and duties may be assigned.

Requirements

Two years of manufacturing-related experience.
Some college instruction.
Ability to learn routines quickly, train others for routine positions, and gather information.
Minimum Wonderlic Select Assessment score of 50, equivalent to a traditional cognitive score of 20.
Agreement to complete all required post-hire training.

Nice To Haves

Manufacturing experience in the automotive industry.
College instruction in an engineering curriculum.

Responsibilities

Create, log, and track ECs through completion of workflow.
Maintain documentation for program activity, including open issues, program purchase orders, and program financial document reviews.
Create appearance approval documents, track changes, and distribute documents to team members.
Work with the Project Engineer or Program Manager to generate RFQ documents for changes affecting tooling or product pricing, and track the program budget.
Generate KRAs for employees in the engineering group using information from Gate Reviews, Financial Reports, and other sources.
Review and track program Sales Order updates.
Generate purchase orders for secondary tooling, gauging, sample material, and other items based on Sales Order funding.
Maintain program milestones and work with Program Managers to update milestone dates monthly.
Maintain and update workplans as directed by the Program Manager.
Participate in internal program reviews and reviews with OEMs.
Prepare and update monthly reports and tooling invoices, including TIRs, milestones, and KRAs.
Maintain build area inventory.
Maintain and update bump charts and part number lists for assigned programs.
Track, maintain, and facilitate communications for Tech Center and plant pre-production orders for assigned programs.
Work with Project Engineers or Plant Customer Service Coordinators to prepare and ship pre-production orders.
Work with Finance to review monthly financial reports and maintain accurate program and group data.
Create and maintain asset lists and related documentation throughout the program, and submit asset approvals according to OEM standards.
Track tooling purchase orders and PPAP dates for timely invoicing, and submit tooling invoicing requests for tooling purchase orders on assigned programs.
For Ford programs, enter information into WERS.
Complete other assigned tasks and duties.