Admin Assistant - Senior

UPMC•Pittsburgh, PA

About The Position

UPMC University of Pittsburgh Physicians is hiring a full-time Admin Assistant - Senior to support Pediatric Neurosurgery. Under general direction, this role provides varied administrative support of a complex and technical nature to one or more departments or a division. The position is located at 4401 Penn Avenue, Pittsburgh, and works Monday through Friday during daylight hours. Evenings, weekends, holidays, and on-call work are not required.

Requirements

High school diploma or equivalent.
Five years of experience in an increasingly responsible administrative support role.
Ability to perform advanced functions in word processing, electronic mail and calendar, spreadsheet, presentation, and database software.
Ability to use applicable Microsoft Suite products.
Advanced knowledge of business processes and procedures.
Working knowledge of accounting and financial principles and functions.
Ability to analyze data.
Ability to use discretion and independent judgment.
Act 31 Child Abuse Reporting certification with renewal.
Act 33 clearance with renewal.
Act 34 clearance with renewal.
Act 73 FBI Clearance with renewal.

Responsibilities

Provides input to presentations and other department or supervisor work, including developing materials from initial ideas.
Develops and sends correspondence on behalf of the department and department head, including meeting minutes and meeting events.
Plans conferences for the department and department head.
Provides varied administrative support to a department or group of professionals.
May maintain the supervisor's calendar, proactively schedule meetings, recommend venues and catering, and help ensure meetings run smoothly.
May maintain accounting and budgetary records, including completing expense reports.
May make travel arrangements.
Develops reports for executives or the department.
Analyzes complex information requests and identifies complex trends.
Reviews administrative procedures and operating practices and recommends ways to increase efficiency.