Admin Assistant

Aston Carter•Cromwell, CT

1d•$25 - $30•Onsite

About The Position

This is primarily an administrative role. This role supports recruitment operations and HR administrative functions within a fast-paced, team-oriented environment. The role focuses heavily on coordinating recruiting activities, maintaining candidate pipelines, and ensuring an efficient and positive hiring and onboarding experience for all candidates.

Requirements

Prior experience in HR coordination, recruiting coordination, or HR administration.
Proficiency working within an applicant tracking system (ATS).
Experience using UKG or a similar HRIS platform.
Strong organizational skills with a high level of attention to detail.
Ability to manage multiple priorities in a high-volume environment.
Demonstrated experience providing HR support and administrative assistance.
Familiarity with recruiting coordination, including interview scheduling and candidate communication.
Comfort working with HR systems and tools to maintain accurate records.

Nice To Haves

Experience supporting talent acquisition teams in a coordination or administrative capacity.
HR support, or HR administration within a structured HR department.
Exposure to onboarding processes, including document collection and new hire setup.
Experience working with HR systems such as HRIS and ATS platforms beyond UKG.
Interest in career growth within an HR department, particularly in recruitment and HR operations.
Ability to thrive in a fast-paced, team-oriented environment.

Responsibilities

Coordinate recruitment activities, including scheduling interviews and managing candidate communications in a timely and professional manner.
Send follow-up messages to candidates through platforms such as Indeed and the applicant tracking system (ATS).
Tracking progress and ensuring required information is collected and documented.
Prepare, collect, and organize onboarding documentation to support a smooth new hire process.
Maintain accurate and up-to-date records within the applicant tracking system and HRIS.
Assist with a variety of HR administrative tasks to support the broader HR team and department operations.
Ensure a smooth and positive candidate experience throughout the hiring process by providing clear communication and responsive support.
Prioritize recruitment coordination as the primary focus of the role while adapting to evolving HR support needs.
Collaborate with HR colleagues to align recruiting coordination activities with overall talent acquisition and HR initiatives.