Admin Assistant

Cincinnati Children's•City of Oneida, NY

7d•$21 - $26

About The Position

The Admin Assistant provides administrative support to the Bone Marrow Transplantation department. The role coordinates meetings, appointments, conferences, events, and physical moves; supports communication with internal departments, external agencies, and vendors; and troubleshoots issues by proposing solutions. The position uses department software and databases to organize information, create documents and presentations, and review data for variances. The role also prepares and edits written materials, transcribes medical dictation, records meeting minutes, supports grant submissions and scientific manuscripts, and provides reference assistance. Financial and human resources duties include collecting and submitting payroll information, tracking departmental budget information and expenses, assisting with HR forms and account reconciliation, validating submitted information, resolving discrepancies, and facilitating personnel processes. Work typically has department-wide impact and involves coordination with internal and external constituents.

Requirements

High school diploma or equivalent.
At least 2 years of work experience in a related job discipline.

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments; anticipate and independently resolve scheduling conflicts.
Coordinate conference calls, teleconferences, and video conferences.
Perform advanced library searches using electronic resources.
Act as a liaison in coordinating physical moves and work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information following well-defined paths and respond to a range of requests.
Serve as a resource on department policies and processes; work with other departments, external agencies, and vendors; troubleshoot problems and propose solutions.
Use software applications to create and edit workbooks, documents, and presentations; organize information using departmental software; produce database queries and review data for variances.
Write and edit notes, documents, and communications; transcribe medical dictation; take and format meeting minutes.
Compose and edit correspondence, reports, and proposals; review, prepare, and submit grant materials; type, format, and submit scientific manuscripts and journal reviews; provide manuscript and reference support.
Complete and process forms, documents, and reports; collect and electronically submit departmental payroll information and liaise with payroll.
Compile information and enter departmental budget and expense-tracking data; assist with HR forms and account reconciliation.
Validate submitted information, resolve discrepancies, and liaise with Human Resources Management Services to facilitate personnel processes.