HO Administration HR IT - Admin Assistant

Nippon Express Canada•Mississauga, ON

13d•Hybrid

About The Position

The Administrative Assistant is responsible for a wide variety of tasks in support of the Administration department. These tasks may include general secretarial duties including supply ordering, daily mail and monthly reporting. Additional responsibilities include communicating and coordinating with the various branches regarding corporate initiatives and policies.

Requirements

1-2 years of experience in a similar role
General knowledge of provincial and federal health and safety regulations and legislation
Strong knowledge of MS Word, Excel, Power point
Basic math and accounting skills
Effective communication, organization and time management skills
Ability to manage and prioritize multiple tasks
Ability to remain objective in stressful situations
High level of sound and independent judgment, reasoning and discretion
Professional, responsible, and positive work attitude.
Ability to maintain confidentiality

Nice To Haves

Knowledge of Smartsheet or similar software is an asset
Knowledge of project management is an asset

Responsibilities

Provide administrative and office management support to all members of the Administration team, as directed by verbal or written instruction
Assist with the review and update of company policies, and compliance of policies with ESA and other legal requirements
Prepare and distribute company communications (memos, announcements)
Coordinate with branches in regards to national vendors and services
Receive and screen incoming calls and emails directed to the administration department and provide courteous customer service and response.
Prepare purchase orders and monitor and track all administration related expenses and costs
Updating and preparing vendors and subcontractors for qualification approval
Prepare and distribute all incoming and outgoing mail
Review and prepare documents, reports, and other correspondence materials (incl. monthly insurance reports, journal entries, etc.) as may be required.
Assist with our insurance policies and claims processes in the event of workplace incidents
Fleet maintenance and administrative oversight of fleet activities (i.e. Dashcams, driving habits, ELD logs, etc.)
Maintain and monitor office supply inventory levels and place orders as required.
Monitor and arrange for recurrent or initial training requirements for national administrative programs (i.e. PIP security, Dangerous Goods, Security trade control, etc.)
Assist in general corporate governance and provincial/federal filings on an annual basis
Primary point of contact for various vendor services and third party communications
Various other tasks that may be required