Admin Assistant, Marketing - Ultra

Sony Music Global Job Board•New York, NY

3d•Onsite

About The Position

The Administrative Assistant, Marketing is responsible for providing administrative support to the Marketing Department for Ultra Records and helping to ensure the efficient day-to-day operation of the department.

Requirements

Previous admin experience in marketing or a related field.
Must be a team player.
Ability to create & maintain strong relationships with co-workers, artists, managers, attorneys, etc.

Nice To Haves

Passionate about electronic music is a plus!

Responsibilities

Schedule meetings, arrange travel and provide admin support for the Marketing Department.
Act as a liaison between Product Managers, Finance department and a wide array of internal and external contacts including senior management, outside industry contacts, vendors, artist managers, internal departments, etc.
Build and maintain relationships with the vendors, artists, management, marketing departments, as well as executives and other departments within the company.
Create copy & maintain mailing and e-mail lists, databases, files and other assets for the department.
Setting up artist buy links and pre-save campaigns
Assist with gathering metadata and other materials for pitching music to DSP editors.
Assist with DSP pitch forms.
Taking minutes for weekly meetings.
Update weekly status reports and sales information on behalf of Ultra artists.
Help coordinate and manage budgets, promotional trips, travel, work orders and marketing plans for artists.
Coordinate with the Finance Department and Marketing Product Managers to set up new vendors, create purchase orders (POs), process and prepare invoices for payment, and assist with maintaining and tracking of marketing budgets.