Admin Assistant IV - San Diego CA

Military Spouse Corporate Career Network•San Diego, CA

1d•Onsite

About The Position

This role is for an Admin Assistant IV in San Diego, CA. The organization works with partner companies to source qualified talent for their open roles. This position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. The position requires the ability to obtain clearance and does not require U.S. Citizenship. Travel is not expected.

Requirements

High School Diploma or Equivalent (e.g., GED)
At least 3 years of experience as an administrative assistant or in a related field
Proven experience providing administrative support to senior-level executives, managers, or teams
Experience with office management, records management, and communication (e.g., email, phone, and in-person)
Familiarity with Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook) and other productivity software
Strong organizational, time management, and problem-solving skills
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Strong attention to detail and accuracy
Ability to prioritize tasks and manage multiple projects simultaneously
Familiarity with company policies and procedures

Responsibilities

Prepare weekly reports (varies by project/admin).
Collect reports from Trades/Ops, generate Weekend OT Report, and attend Friday Resource Meeting.
Schedule and coordinate 25%, 50%, 75%, and 100% briefs/meetings.
Route RCC/Materials, ATP, and internal MODs to Trades; distribute PCFs to Subcontractors.
Process Class F estimates directly.
Create Lead Sheets, spec folders, and download project drawings/specs.
Generate CFRs for non-Exostar users.
Correct and recycle CFR errors in DAP/NMD.
Manually input SWRMC/Prime contractor data into DAP (follow specific protocols for DDG1000, CVNs, and PSAs).
Monitor DAP for answers and distribute to internal trades.
Open ServiceNow tickets for persistent CFR/IDR errors.
Troubleshoot issues within DAP, IFS, and Doc Locator.
Update Area Manager assignments in DAP and prepare physical spec binders.