Admin Assistant IV

BAE Systems•Nashua, NH

About The Position

BAE Systems Electronic Combat Solutions (ECS) business area is seeking an administrative assistant resource to help the Software and Systems Engineering teams be successful. This admin will support both the ECS Software and Systems Engineering Director and their teams. This is an excellent opportunity to learn both about software and systems engineering groups and can be a great steppingstone into other roles within the company. As a key member of our administrative team, you will be responsible for delivering high-level administrative support, leveraging advanced technical capabilities to drive business efficiency and effectiveness. This role requires a strong ability to work independently, think critically, and provide strategic support to our leadership team.

Requirements

Minimum of High School Diploma
Minimum 2 years of experience in administrative support, preferably in a defense or aerospace industry setting
Advanced technical skills in MS Office, including expertise in Word, Excel, PowerPoint, and Outlook
Proven ability to work independently, think critically, and provide strategic support to senior leaders
Excellent written and verbal communication skills, with the ability to craft complex reports and presentations
Strong analytical and problem-solving skills, with the ability to analyze data and make recommendations
Highly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects simultaneously
Experience working in a fast-paced, agile team environment and collaborating with cross-functional groups and individuals.
Strong self-starting and self-closing skills, with a positive attitude and enthusiasm.
Proactive and adaptable, with a focus on building effective working relationships and creating a positive work environment.
Ability to maintain confidentiality and handle sensitive information with discretion

Nice To Haves

College degree
Expertise in database management, data analysis, and visualization tools
Experience with project management software and tools, such as Asana, Trello, or MS Project
Certification in administrative professionals, such as CAP or OM
Familiarity with defense and aerospace industry protocols, procedures, and regulations

Responsibilities

Provide expert-level administrative support to multiple leaders, including calendar management, travel coordination, meeting scheduling, meeting support and expense reporting
Develop and implement effective administrative processes and procedures to enhance business operations and productivity
Utilize advanced technical skills to create complex reports, presentations, and correspondence, including data analysis and visualization
Serve as a liaison between leaders, teams, and stakeholders, ensuring seamless communication and coordination
Manage and maintain highly confidential and sensitive information, demonstrating discretion and professionalism
Coordinate and execute high-profile events, meetings, and conferences, both on and off-site
Leverage cutting-edge collaboration tools like MS Teams, SharePoint, and more to create a seamless and connected team experience.
Maintain advanced-level proficiency in MS Office, including Teams, Outlook, Word, Excel, PowerPoint, and other software applications
Analyze and recommend process improvements, implementing changes to drive efficiency and effectiveness
Collaborate with cross-functional teams to achieve business objectives, providing administrative support and guidance as needed

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental leave
military leave
bereavement leave
any applicable federal and state sick leave
company recognition program to receive monetary or non-monetary recognition awards