Admin Assistant II

BAE Systems•Broomfield, CO

18d•Onsite

About The Position

This position will report to an Administrative Manager. As a key member of our team, you'll have the opportunity to work closely with several Finance Directors and learn from experienced professionals. This is a fantastic chance to develop your skills, gain valuable experience, and be part of a supportive team that's passionate about delivering exceptional results. As an Administrative Associate, you'll play a vital role in supporting our team and contributing to our success. If you're a motivated and organized individual looking to start your career in administration, we want to hear from you! Apply now and take the first step towards a rewarding and exciting career! This role is part of the Finance Strategic Capabilities Unit which delivers the expertise and business acumen to increase value across the enterprise by providing actionable information with recommendations and opportunities to drive sustainable business growth. The Finance Strategic Capabilities Unit delivers the expertise and business acumen to increase value across the enterprise by providing actionable information with recommendations and opportunities to drive sustainable business growth.

Requirements

High School diploma or equivalent plus 1 or more years of related experience.
Each higher-level-related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience.
Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
Professional demeanor and work habits.
Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
Demonstrated application of judgment within standard operating guidelines.
Use knowledge of company policies and department needs to determine the best course of action.
Good communication skills by responding to routine and non-routine inquiries.

Responsibilities

Provide dynamic onsite administrative support to several Directors and their teams, driving seamless day-to-day operations and ensuring nothing falls through the cracks.
Make travel arrangements and reservations for our team members.
Prepare travel and business expense reports using Concur.
Coordinate office moves for new and current team members.
Set up and supporting meetings, and keeping actions and minutes as needed.
Coordinate events and training for our teams.
Make conference room reservations and arranging meetings with internal and external customers.
Order catering for meetings and maintaining our Director’s calendars.
Perform computer data entry, retrieval, and word processing, and operating various office equipment.
Prepare written documents, communications, and presentation materials for meetings and presentations.
Greet external visitors and make a great first impression.
Maintain databases, records, spreadsheets, and perform data entry.
File and retrieve records, folders, or other materials.
Work with highly confidential information and maintain confidentiality.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company.
Interact appropriately with others in order to maintain a positive and productive work environment.
Perform other duties as necessary.

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental leave
military leave
bereavement leave
any applicable federal and state sick leave
company recognition program to receive monetary or non-monetary recognition awards