Admin Assistant / Concierge - Senior Living

Tarantino Properties•Tucson, AZ

12d•Onsite

About The Position

BridgeWater Assisted Living Community is seeking an Administrative Assistant. This position is responsible for assisting the Executive Director with day-to-day operational and administrative tasks.

Requirements

Proficiency with maneuvering various computer systems, online platforms, and reporting functions.
Working knowledge of Excel, Word, and MS Office is required.
High level of ability in effective and succinct written and oral communication with residents, families, staff, vendors, and the general public.
High School Diploma or general education degree (GED).

Nice To Haves

1+ years of prior experience working in Assisted Living (AL), Memory Care (MC), Senior Living Community is highly preferred!

Responsibilities

Maintaining resident files, including verifying each file contains a resident move-in inspection sheet and marketing documentation.
Answering telephones, handling requests as needed and referring others to the manager.
Administrative tasks, including inputting information into the computer system, typing, photocopying, filing and opening mail.
Assisting in maintaining systems, policies, reports and manuals that are appropriate to the operations.
Assisting in preparing and maintaining reports, including but not limited to: marketing reports, financial reports or any reports relating to resident issues.
Talking with residents to learn of any problems, concerns or issues relating to resident services.
Assisting Executive Director with move-in orientations.
Assisting in collecting, recording and depositing rent payments, credit check fees, etc.
Entering transactions, charges and payments into the computer.
Distributing resident statements, menus, memos and other items to residents.
Providing assistance with other duties as provided by Executive Director.
Performing other duties as assigned.