Senior Admin Assistant

Northern Trust • Chicago, IL

2d

About The Position

The successful candidate will be a proactive team member who not only provides administrative support, but also helps coordinate team activities, supports communications, and contributes to the smooth operation of the Transformation Office.

Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• Comfortable interacting with employees at all levels of the organization
• Ability to handle confidential information with discretion
• Positive, proactive, and client-service-oriented mindset
• 2-5 years of administrative, executive assistant, coordinator, or business support experience
• Experience supporting multiple stakeholders preferred
• Financial services experience is beneficial but not required

Responsibilities

• Provides administrative support to Transformation Office leaders, including calendar management, meeting scheduling, travel arrangements, expense processing, and other administrative activities.
• Coordinates team meetings, workshops, and events, including managing logistics, preparing materials, and supporting follow-up activities.
• Creates, edits, and formats presentations, reports, spreadsheets, and communications.
• Processes invoices, expense reports, purchase requests, and office supply orders.
• Assists with arranging travel, conference registrations, and department events.
• Supports the preparation of meeting agendas, meeting notes, and action-item tracking.
• Serves as a point of contact for internal stakeholders, helping coordinate requests and communications across the Transformation Office.
• Helps maintain team operating calendars, key milestones, and recurring reporting activities.
• Identifies opportunities to improve administrative processes and team efficiency.
• Works independently on routine assignments while escalating more complex issues as appropriate.

Benefits

• retirement benefits (401k and pension)
• health and welfare benefits (medical, dental, vision, spending accounts and disability)
• paid time off
• parental and caregiver leave
• life & accident insurance
• other voluntary and well-being benefits
• discretionary bonus program that may include an equity component

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed