Admin Assistant - Associate

UPMC • Pittsburgh, PA

3d • Hybrid

About The Position

University of Pittsburgh Physicians Center for Diabetes and Endocrinology at UPMC Mercy is hiring a full-time Administrative Assistant - Associate to join their team in Pittsburgh, PA! In this position you will work Monday-Friday from 8:00am-4:30pm assisting with scheduling appointments, answering and triaging phone calls, faxing, and other duties as assigned. Training for this position will take place at Falk Clinic in Oakland. This role with have the ability to work from home up to 1 day/week based on business needs.

Requirements

• High School diploma or equivalent.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable MS Suite products
• Knowledge of business processes and procedures
• Ability to use basic reasoning skills
• Act 34

Nice To Haves

• Up to one year administrative experience preferred.

Responsibilities

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED