Admin Assistant 3 (Hand/Research)

University of New Mexico•Albuquerque, NM

2d•$18 - $23•Hybrid

About The Position

Oversees and/or performs a range of diverse administrative activities for the Orthopaedic department. Serves as a central point of liaison for the day to day activities between Research and the Orthopaedic Hand Dept. Research is overseen by Dr. Mercer and therefore takes extra coordination of her schedule with the activities of both. Coordinates weekly meetings of Hand Docs and of Research with Dr. Mercer. Coordinates speaking events and makes travel arrangements, (transportation and hotel accommodations), on a regular basis. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage. Utilizes knowledge and understanding of underlying operational issues to create, compose & edit technical and/or administrative correspondence and documentation. This is especially vital in the compilation of statistics and submission of Clinical research studies to IRB & SPO. Works closely with research to track, organize, process and submit data to produce our high quality Annual Research Journal which is recognized on local, regional, national and international levels. Provides and/oversees support activities for unit such as answering telephones, assisting and resolving problems and inquiries, review and control of both incoming and outgoing correspondence, and follow-up on operational commitments. Performs miscellaneous duties as assigned.

Requirements

High school diploma or GED
At least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Nice To Haves

Microsoft 2013 or later.
Experience in physician or clinic setting
Ability to communicate clearly and succinctly both orally and in writing
Powerchart experience to research patient information.
Experience with Research and IRB, SPO, Office
Ability to Update Budgets in Excel.
Familiarity with UNM Orthopaedics.

Responsibilities

Oversees and/or performs a range of diverse administrative activities for the Orthopaedic department.
Serves as a central point of liaison for the day to day activities between Research and the Orthopaedic Hand Dept.
Coordinates weekly meetings of Hand Docs and of Research with Dr. Mercer.
Coordinates speaking events and makes travel arrangements, (transportation and hotel accommodations), on a regular basis.
Schedules appointments and maintains calendars.
Schedules, coordinates and facilitates meetings, facilities usage.
Creates, composes & edits technical and/or administrative correspondence and documentation.
Compiles statistics and submits Clinical research studies to IRB & SPO.
Tracks, organizes, processes and submits data to produce the Annual Research Journal.
Provides and/oversees support activities for unit such as answering telephones, assisting and resolving problems and inquiries.
Reviews and controls both incoming and outgoing correspondence.
Follows up on operational commitments.
Performs miscellaneous duties as assigned.