Admin Assist to Director of Field Services

Illinois Education Association•Springfield, IL

9h•$63,872 - $74,746•Onsite

About The Position

The Illinois Education Association-NEA is seeking qualified candidates to fill the position of Administrative Assistant to the Director of Field Services and Organizing. This is an in-office position located in Springfield, IL. The role serves as a technical assistant and confidential secretary to the Director of Field Services and Organizing, and involves making recommendations for procedures and management of the department.

Requirements

Minimum high school diploma, business college or college desirable
Minimum typing speed of 65 words per minute
Above average ability in spelling, composition, and math skills
Capable of efficiently handling telephone requests
Personal computer and other basic office machine experience or training required
Ability to work independently
Knowledge and ability to perform the basic office accounting functions
Knowledge of Microsoft Office Suite including Word, Access, Excel, Outlook, PowerPoint and Publisher and Internet required
Valid driver’s license required

Nice To Haves

business college or college desirable

Responsibilities

Handles and/or assists in handling confidential matters; screens telephone calls and visitors; handles correspondence, filing, messages, calendar, and other secretarial duties.
Performs all clerical functions of the office as directed.
Works directly with the Director of Field Services and Organizing and relays communications from the Director of Field Services and Organizing to the Directors of Advocacy and Organizing and/or UniServ Directors.
Coordinates UniServ office procedures with UniServ staff.
Works with the Director of Field Services and Organizing to coordinate UniServ crisis activities.
Coordinates, assigns, and follows-up on miscellaneous projects delegated to the Field Services Department, i.e., statewide committees assigned to Directors of Advocacy and Organizing, etc.
Advises and assists the Department’s other administrative and associate staff.
Assists in the training of new Field Services administrative and associate staff.
Updates and disseminates Membership Density Reports.
Maintains confidential files on Department staff (e.g., records of evaluations, vacation, sick leave) and grievances.
Assists the Directors of Advocacy and Organizing in annual budget preparation and maintains confidential budget file.
Prepares materials and reports for the Directors of Advocacy and Organizing for presentation to the IEA-NEA Board of Directors.
Provides information and/or materials as requested pursuant to departmental procedures and established policy; refers questions to appropriate personnel.
Maintains a working knowledge of current office technologies, digital platforms and productivity software used across the organization.
Acquires an understanding of the structure, operation and function of the IEA-NEA.
Utilizes appropriate office procedures as per the IEA-NEA Policy Manual.
Demonstrates a high degree of interpersonal skills. Interacts appropriately with staff, members, and the general public.
Performs other appropriate duties as directed by assigned management staff.