Adjoint(e) exécutif(ve) Achats / Procurement Executive Assistant

Airbus•Montreal, QC

7d•Hybrid

About The Position

The A220 commercial aircraft Programme is looking for our Executive Assistant (f/m) to join our Procurement team based in Mirabel (Québec, Canada). The Procurement team organization is established to promote cross-collaboration autonomously, supporting each other and learning collectively.

Requirements

You hold a minimum of 5 years of relevant experience directly related to administrative support
You have strong knowledge of Google Suite, SAP
You have excellent communication skills in both French and English (written and spoken)
You demonstrate ability to plan, organize and prioritize, take initiatives, exercise good judgment, anticipate needs and requirements as well as to work under time constraints/pressure
You demonstrate discretion, team work, are customer oriented, appreciate attention to detail, and have the strong ability to work in a multifaceted and multicultural team.

Responsibilities

Monitor A220 Chief Procurement Officer's emails to ensure prompt response to requests to both internal stakeholders as well as external clients; propose answers and/or answer autonomously when appropriate
Ensure follow-up of actions assigned to his direct team
Organize his agenda by making the necessary changes according to daily priorities
Create and maintain a strong link with the Executive Assistant Network in Airbus Canada, Airbus America and Airbus Europe for efficient ways of working
Respond to requests for information, schedules meetings, prepare the necessary documentation and ensure follow-up actions that follow
Maintain the governance calendar of his team and ensure all deadlines related to the governance of the groups are adhered to
Maintain and manage effective Budget tracking for his team and validate Expense Reports
Prepare PR form and request for PO for the department and Temporary resources
Ensure Follow up with accounts payable for payments due
Participate in the creation of memos, correct and translate various documents
Prepare travel itineraries and make required reservations for him
Maintain contacts with various direct reports, as well as members of senior management in Airbus Canada and Airbus Europe
Complete expense reports using appropriate tools (including coordinating reimbursement of expenses with our service providers
Create all IT and access requests for new hires; access, badges, IT equipment, etc.
Manage and organize new hire integration sessions
Create all IT requests for access to directories, software, etc. (BIS requests)
Manage and order office supplies
Provide administrative support to the Leadership team, including; organizing meetings, ordering catering services, booking rooms, etc.
Provide administrative and onsite support for external supplier visits
Undertake any other relevant tasks related to its function.

Benefits

Attractive salary
annual bonus
group insurance plan
pension plan
share purchase plan
A hybrid working policy
on-site cafeterias
a highly competitive holiday policy
Employee Assistance Program (EAP)
Discount Program
on-site Medical Service
Great upskilling opportunities and development prospects with unlimited access to +10.000 e-learning courses to develop your employability, certifications, accelerated development programmes, national and international mobility.