Ad Production Specialist

Ollie's Bargain Outlet•Lower Paxton Township, PA

About The Position

The Ad Production Specialist supports the execution of retail advertising and marketing initiatives by coordinating creative production workflows, organizing promotional information, facilitating cross-functional communication, and ensuring the accurate and timely delivery of marketing assets across print, digital, email, social, web, and in-store channels. This role serves as a key connection point between merchants, marketing, creative, and production teams, helping translate business and promotional needs into clear, organized, production-ready work.

Requirements

High school diploma or equivalent required
1–3 years of experience working in a fast-paced, deadline-driven environment requiring strong organization
Working knowledge of Adobe Creative Suite for creative asset setup, file preparation, basic layout adjustments, resizing, formatting, and production support.
Strong organizational skills with the ability to manage multiple projects, deadlines, details, and changing priorities in a fast-paced retail advertising environment.
Ability to facilitate meetings, document action items, follow up on open needs, and communicate clearly across merchants, marketing, creative, and production teams.
High attention to detail, accuracy, proofreading, and quality control for promotional information and customer-facing creative materials.
Proficiency with Microsoft 365 tools, including Outlook, Teams, Excel, Word, and shared file collaboration.

Nice To Haves

bachelor’s degree in Marketing, Communications, or a related field preferred.

Responsibilities

Coordinate the development and production of advertising and marketing materials across print, digital, web, email, SMS, social media, and in-store signage channels.
Provide creative production support by assisting with asset routing, proofing, revision management, approval tracking, and final production readiness.
Manage production schedules, project timelines, and status updates to help ensure campaigns are completed accurately and on deadline.
Support creative team workload balancing by providing overflow production assistance during peak volume periods or urgent campaign cycles.
Maintain creative asset documentation, job tracking systems, project status reports, and production records to improve visibility and follow-through.
Use Adobe Creative Suite as part of the role to support approximately 10% of job responsibilities focused on creative asset setup and production preparation.
Prepare, resize, format, and adjust creative assets for production needs while following established brand standards and creative direction.
Assist with basic layout setup, file organization, version updates, export preparation, and production-ready asset handoff for print and digital deliverables.
Partner with designers and creative leads to complete production updates, organize working files, and support timely delivery of final assets.
Facilitate meetings with merchants, marketing, creative, and production partners to gather project requirements, define timelines, align priorities, and confirm deliverables.
Lead or support project kickoff meetings, status check-ins, and follow-up conversations to clarify business objectives, creative needs, deadlines, and next steps.
Capture meeting notes, action items, due dates, decisions, open questions, and follow-up needs to keep projects moving forward efficiently.
Serve as a liaison between merchants and the creative team to ensure promotional information is communicated clearly, consistently, and completely.
Organize and maintain promotional item lists, merchant submissions, pricing updates, product information, ad copy details, campaign requirements, and creative inputs used in advertising materials.
Review submitted advertising information for completeness, accuracy, consistency, and production readiness before work moves into creative development.
Coordinate with merchants to gather missing information, clarify promotional requirements, resolve discrepancies, and communicate changes to relevant stakeholders.
Track campaign updates, item changes, pricing revisions, creative needs, and approval status throughout the production process.
Develop and maintain tools, trackers, and documentation that improve project visibility, production accuracy, work prioritization, and campaign execution.
Leverage Microsoft 365 applications, Excel reporting, shared files, and collaboration tools to streamline communication, follow-up, and workflow management.
Assist with proofreading, quality control, and brand consistency checks to help ensure customer-facing materials are accurate and aligned with project requirements.
Identify opportunities to improve efficiency, reduce communication gaps, and strengthen the creative production process.
Perform additional duties and responsibilities as assigned.