Accounts Receivable Supervisor

Encore Fire Protection•Pawtucket, RI

4d•Onsite

About The Position

The AR Collections Supervisor plays a critical front-line leadership role within Encore's collections function, directly overseeing a pod of AR Collectors and ensuring daily execution of collections activity across a high-volume, decentralized customer base. Reporting to the AR Collections Manager, this role is responsible for coaching collectors, driving pod-level performance against DSO and aged AR targets, and ensuring consistent adherence to collections workflows and escalation procedures. This is a hands-on leadership role for a detail-oriented collections professional who is ready to take the next step into people management, or an experienced supervisor looking to make an immediate impact on a growing AR team.

Requirements

3+ years of experience in accounts receivable or collections, including some experience training, mentoring, or informally leading other collectors.
Demonstrated track record of strong individual collections performance in a high-volume environment.
Proficiency with collections management platforms (Esker experience a plus) and Microsoft Office Suite, particularly Excel.
Strong organizational and analytical skills, with the ability to read AR aging reports and prioritize accordingly.
Clear, professional communication skills with the ability to coach and motivate others.
Ability to manage competing priorities in a fast-paced environment and maintain focus on high-impact accounts.

Nice To Haves

Experience in a decentralized, multi-location, or field services business is a plus.
Associate or bachelor’s degree in accounting, finance, business, or a related field preferred; equivalent experience considered.
Prior experience as a team lead, supervisor, or senior collector with direct oversight of others' work.
Experience in a PE-backed, metric-driven environment or a multi-site, decentralized operation.

Responsibilities

Directly supervise a pod of AR Collectors, providing daily coaching, direction, and accountability.
Conduct regular one-on-ones, call/account reviews, and performance check-ins with each collector on the pod.
Model best-practice collections behavior, including call handling, negotiation, and documentation standards.
Support onboarding and training of new and temporary collectors, ensuring readiness to work assigned portfolios.
Foster a culture of urgency, accountability, and teamwork within the pod.
Own day-to-day collections execution for the pod's assigned customer portfolio, including aged AR reduction and DSO improvement.
Monitor daily and weekly collector activity (call volume, promise-to-pay follow-through, account touches) and course-correct as needed.
Review aging reports to identify high-balance and high-risk accounts, ensuring appropriate prioritization by the pod.
Escalate complex disputes, non-responsive accounts, and lien or agency referral candidates to the Collections Manager.
Compile and report pod-level KPIs and scorecards to the Collections Manager on a weekly and monthly basis.
Serve as a proficient day-to-day user of Esker, ensuring the pod follows the established collections workflows and cadences.
Flag process gaps, workflow breakdowns, or system issues to the Collections Manager and recommend improvements.
Partner with AR Operations to resolve billing accuracy issues, disputes, and customer portal questions affecting the pod's accounts.
Support rollout of new tools, scripts, or process changes within the pod.
Act as a first point of escalation for collector-level customer disputes before elevating to the AR Collections Manager.
Maintain a customer-first, relationship-conscious approach while holding firm on collections timelines.
Ensure all collector interactions, commitments, and dispute details are accurately documented in Esker.
Prepare pod-level aging analysis and performance summaries for the Collections Manager.
Collaborate with branch operations and billing teams to help resolve root causes of non-payment.
Provide input to the Collections Manager on collector performance, staffing needs, and process improvement opportunities.