Accounts Receivable Specialist
About The Position
Responsible for recording payments to customers' accounts and maintaining receivable records. This role involves preparing and handling daily cash deposits, entering cash receipts, updating the accounts receivable ledger, and processing daily credit card deposits. The specialist will also file check stubs and bank receipts, reconcile schedules and cash balances, and research and process customer claims, chargebacks, returns, and bad checks. Maintaining credit applications, recording sales tax exempt information, and corresponding with customers to update accounts are also key duties. The position requires maintaining CSI at or above Company standards, keeping an organized and safe work area, participating in required training, accurately recording all hours worked, and adhering to Safeguards rules and regulations. Demonstrating the Company’s Core Values, complying with Company policies and procedures, and observing all safety rules are essential. Other duties may be assigned as required.
Requirements
- Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
- Previous Accounting experience, specifically Accounts Receivable in a high volume environment desired.
- Strong organizational skills required.
- Intermediate knowledge of Microsoft Office Products.
- Ability to learn the Dealership Management System, Spreadsheet software, accounting software, and inventory software.
- Ability to understand and follow instructions.
- Ability to communicate effectively with customers and company personnel.
- The position requires regular and predictable attendance.
- While performing the duties of this job, the employee is regularly required to talk or hear.
- The employee is frequently required to sit; use hands to finger, handle, and feel.
- Ability to read and comprehend instructions, correspondence, and memos.
- Ability to add, subtract, multiply and divide.
- Ability to calculate figures and amounts such as discounts, interest, commission, proportions, percentages, area, circumference, and volume.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Nice To Haves
- Previous Accounting experience, specifically Accounts Receivable in a high volume environment
Responsibilities
- Prepares and handles daily cash deposits
- Enters finalized cash receipts and updates accounts receivable ledger
- Obtains and mails invoice copies for customers, as requested
- Processes daily credit card deposits
- Files check stubs and bank receipts
- Reconciles schedules and cash balance
- Researches and processes customer claims of invoice payment
- Researches and processes charge backs, returns, and bad checks and ensures checks are collected
- Maintains credit applications on recurring accounts
- Records sales tax exempt information
- Calls and/or mails correspondence to customers as necessary in order to update accounts
- Assists with related special projects, as required
- Maintains CSI at or above Company standards
- Maintains an organized, clean and safe work area
- Participates in required training
- Records all hours worked accurately in company timekeeping system
- Follows Safeguards rules and regulations
- Demonstrates the Company’s Core Values
- Complies with Company policies and procedures
- Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
