Accounts Receivable Specialist

Randolph Community College•Asheboro, NC

2d•Onsite

About The Position

The Accounts Receivable Specialist is responsible for the maintenance and updates to all Accounts Receivable student and vendor accounts and the collection of tuition, fees, and all other miscellaneous funds that are to be receipted to the college. The Accounts Receivable Specialist is also responsible for assisting the Senior Accounts Receivable Specialist as needed with processes including, but not limited to, debt collection, billing, and reconciliations of accounts, etc. The Accounts Receivable Specialist reports directly to the Associate Vice President of Financial Services and Associate Chief Financial Officer.

Requirements

Associate degree in accounting or a business-related field from a regionally accredited institution OR equivalent combination of education and work experience
A minimum of two(2) years of work experience in accounting, finance, or business administration.
Proficient in Microsoft Office Applications.

Nice To Haves

Bachelor’s degree in accounting or a business-related field from a regionally accredited institution.
Five(5 )years of work experience in accounting, finance, or business administration.
Knowledge and experience of Ellucian’s Colleague.

Responsibilities

Serves ultimately as the face of the Business Office by immediately greeting and offering assistance to ALL customers as they enter our office.
Receives and accurately receipts ALL funds for the College (State, Institutional, County).
Maintains a variety of cash to be made available to accommodate cash flow (change) for other departments such as the bookstore, cosmetology, and food services.
Completes the daily cash analysis process and prints reports in preparation for bank deposits.
Certifies the daily deposit to the NCCCS and transmits electronically.
Updates and maintains the daily cash analysis credit card transaction spreadsheet in preparation for bank reconciliation.
Records miscellaneous charges to accounts receivable such as Continuing Education CPR fee invoices and works with CIEC to send invoices and ensure payments are collected in a timely manner.
Records all sponsorship and payment plan bookstore charges in Colleague, file electronically, and provide them to the Senior AR Specialist for processing.
Ensure that all FA Link bookstore purchases are accounted for in Colleague and filed electronically.
Assists the Senior AR Specialist with payment plans as needed and monitor student accounts for payment plan postings.
Generates correspondence to students with payment plans regarding upcoming payment due dates and any missed payments.
Records registration restriction holds to student accounts who have missed payment(s) on their payment plan in a timely manner.
Processes Continuing Education sponsorship agreements; create and send invoices accordingly.
Processes Continuing Education student refunds in a timely manner.
Reviews Continuing Education remission rosters for accuracy, makes corrections as necessary, and maintains paperwork accordingly.
Runs reallocation processes and payment transfers for Continuing Education.
Manages payments for student lock inventory in Photography.
Serves as backup for the Senior AR Specialist as needed with curriculum sponsorship billings, Financial Aid postings, R2T4 processing, etc.
Distributes part time payroll and employee reimbursement checks.
Checks for Business Office mail in the mailroom twice per day (first thing each morning and then again in the afternoon).
Keeps an active inventory on all deposit slips from our banks and ensures that we have an abundant supply. Orders new deposit slips in a timely manner.
Keeps an active inventory of all credit card tape, paper, toner, and supplies that are not readily available in Purchasing for the Business Office. Works directly with the Accounts Payable Specialist to order necessary supplies in a timely manner.
Maintains working knowledge of federal and state laws related to Accounts Receivable.
Provides excellent customer service to internal and external customers.
Supports and assists other team members as needed.
Exercises attention to detail to minimize errors.
Performs other duties as assigned.
A commitment to embrace and promote a campus culture that values trust, integrity, belonging, diversity, mutual respect, a strong work ethic, and service to others.
A commitment to the comprehensive community college philosophy and mission which provides academic, career, intellectual, and social development opportunities for all students.
Ability and willingness to work collaboratively with all faculty, staff, students, and external stakeholders.
Serve on institutional committees as appointed by the President.
Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with all applicable safety regulations.
Perform other duties and responsibilities as needed or assigned.