Accounts Receivable Specialist�

Capitol Services•Austin, TX

2d•Hybrid

About The Position

Capitol Services is currently seeking an Accounts Receivable Specialist to join our growing team! Capitol Services was founded in 1978 and has become a leading provider of services to legal and financial professionals nationwide. Our mission is to provide friendly, high-value, and superior service to our clients amid a collaborative atmosphere that encourages a balanced work-life experience for our employees. Named one of the "Best Places to Work" by the Austin American-Statesman, we know that it takes the right mix of passion, dedication, and fun to make a well-rounded workplace. Joining the Capitol Services team means working with a best-in-class, passionate team of professionals that truly cares about the work we do and the people we do it for. If that sounds like an environment you'd like to be a part of, we'd love to talk to you! Capitol Services is an equal opportunity employer. About the role: You will be working in our Austin, TX location supporting the Finance department with accounts receivable duties and accurately and timely completing payments by receiving, processing, verifying, and reconciling invoices. This role involves working full time, Monday through Friday.

Requirements

1-2 years experience in accounts receivable or a similar accounting role
Knowledge of basic accounting principles
Experience working with an ERP accounting system
Proficient in Microsoft software (Excel, Outlook and Word)
Experience interacting with Adobe PDF documents
Strong organizational and time management skills
Ability to multi-task and prioritize projects / assignments
Strong attention to detail in data entry and financial recordkeeping
Exhibit a reasonable sense of urgency
Excellent verbal and written communication skills
Communicate in both a professional and friendly manner with clients, coworkers, correspondents, and others
Eager to use new tools and learn new processes and technologies
Adapt to changing priorities while working in a fast-paced and high-volume environment
Strong problem-solving skills to address any challenges that may arise
Ability to retain and implement instruction and training
Open to learn and navigate our current processes and systems
Not afraid to ask questions
Demonstrate a positive attitude
Courteous and polite, especially when navigating through difficult conversations, problems, or complaints that may arise
Able to work in both a team and independent setting
Foster support and dependability towards your peers while also getting your individual tasks done within specific time constraints
Able to work during our regular business hours in our Austin office
Punctual individual and able to follow an assigned work schedule
Able to maintain client confidentiality at all times
Able to remain in a stationary position 75% of the time

Nice To Haves

Experience working with Oracle NetSuite and Microsoft Dynamics GP (Great Plains)

Responsibilities

Audit and process customer payments including check, credit card, and ACH transactions
Accurately post cash receipts into accounting system on a daily basis
Process and record bank deposits, reconcile to bank activity, and address any discrepancies
Research internal and external inquiries concerning account status and respond promptly and professionally to clients
Update client account data in customer master files
File, maintain, and distribute detailed Finance documents, records, and reports, and ensure proper documentation
Upload invoice information in customer payment portals and maintain accurate information
Generate and distribute invoices and account statements to clients
Monitor accounts receivable aging reports and follow up with clients on past due accounts
Communicate with clients to resolve payment issues and negotiate payment plans if necessary
Conduct credit checks and update credit limits for clients
Collaborate with the Finance team to streamline and improve accounts receivable processes

Benefits

$23.00 to $24.00 hourly rate
3 medical plans to choose from including a 100% employer-paid option for the employee
100% employer-paid dental and vision benefits for the employee
401(k) with scheduled employer contribution
Employer-paid employee assistance program, as well as life and long-term disability insurance
4 weeks of paid time off annually, which begins accruing upon hire
10 paid holidays
Encouraged work-life balance including a hybrid working model with WFH equipment provided following successful training
Access to building fitness center
Office team events
Learning development opportunities