Accounts Receivable Specialist (38 Mins West of Dayton)

Ahaus Tool & Engineering • Dayton, OH

1d • Onsite

About The Position

Ahaus Tool & Engineering is seeking an Accounts Receivable Specialist to support the Accounting Department. This role involves managing accounts receivable activities, ensuring timely and accurate processing of invoicing and customer payments. The position also provides cross-functional support within the Accounting Department and acts as a backup for Accounts Payable functions, including processing, documentation, filing, and data entry. This is a full-time role that may require occasional overtime depending on workload and the monthly accounting cycle. The company emphasizes a strong, family-first culture with a supportive work environment and offers competitive wages and benefits. Ahaus has a long history, celebrating its 80th anniversary, and has grown into a significant tooling, engineering, and custom automation firm while maintaining a small business feel. They are known for flexible start times, generous paid time off, paid holidays, employee recognition programs, and various employee engagement activities.

Requirements

• General clerical experience in data entry, filing, and written communication is required.
• Willingness and ability to engage in training sessions and team collaboration both in person and remotely is required.
• Strong organizational skills, verbal and written communication abilities, mathematical competence, and knowledge of accounting practices are essential.

Nice To Haves

• Previous accounts receivable experience is preferred.
• Proficiency with Microsoft Word, Excel, and ERP software is desirable.
• Epicor familiarity preferred

Responsibilities

• Complete final and phased invoicing for customer shipments in collaboration with other departments
• Prepare accounts receivable invoices in the ERP system for milestone-based deposits, shipments, or miscellaneous charges
• Monitor A/R group email address
• Electronically file customer payment advices
• Distribute AR invoices to customers via email or through customer portals
• Monitor new orders and revisions, and work with necessary personnel to resolve discrepancies
• Prepare and/or update reports in Microsoft Excel
• Conduct weekly follow-ups on past-due customer invoices
• Run and reconcile ERP reports prior to month-end capture
• Scan and electronically file/archive documents
• Communicate effectively with customers both verbally and in writing
• Champion and model Ahaus’ core values in daily actions and decision-making
• Foster a respectful, accountable, and collaborative team environment
• Maintain a clean, organized and safe work environment in compliance with company and regulatory standards
• Exhibit regular and predictable attendance
• Other duties as assigned that may be required
• Organize daily purchase receipts and save them electronically
• Reconcile AP invoices with receipts
• Batch standard AP invoices within the ERP system
• Electronically file batched AP invoices
• Assist in collecting expense reports and corporate credit card receipts
• Scan and electronically file/archive documents
• Potential to assist with various HR administrative tasks as time and workload allow

Benefits

• great wages
• generous paid time off
• paid holidays
• employee recognition and incentives
• volunteer and outreach events
• employee breakfasts and barbeques
• pitch-ins
• summer games
• company outings
• shared hobbies

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees