Temporary Accounts Receivable Specialist

Amy's Kitchen•Petaluma, CA

14h•$23 - $32•Hybrid

About The Position

The Accounts Receivable Specialist supports Amy's financial health by ensuring the accurate and timely processing of customer payments, resolving discrepancies, and maintaining strong financial records. This role partners with Sales, Customer Service, and Finance to improve cash flow, support accurate financial reporting, and deliver a positive customer experience. Through attention to detail, continuous improvement, and the use of technology and automation, this position contributes to operational efficiency and the successful delivery of Amy's Annual Operating Plan (AOP).

Requirements

Associates degree (A.A.) or equivalent from a two-year college
Or technical school; or equivalent combination of education & experience.
Minimum of two years of Accounts Receivable experience
Knowledge of automated financial & accounting systems
Proficiency in Microsoft Outlook, Word & intermediate Excel skills (pivot tables, lookups) with the ability to leverage data for insights.
Close attention to detail, accurate data entry skills; ability to work under pressure and meet deadlines.
Strong problem-solving skills
Excellent organizational and communication skills are essential.
Strong interpersonal skills with demonstrated ability to work collaboratively and contribute to a positive team environment.
Ability to work independently as well as part of a team, dependability and initiative required.
Ability to read, create and comprehend simple instructions, short correspondence, and memos.
Ability to communicate with fellow employees of all levels as well as customers & brokers.
Ability to calculate figures and amounts such as discounts, interest, commissions, percentages.
Ability to apply the concepts of arithmetic.
Ability to apply common sense to carry out detailed written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations

Responsibilities

Process electronic deposits, including remote deposit system and route accordingly
Apply customer payment to appropriate invoices within established timelines, ensuring accuracy and timeliness. Maintain electronic files per company guidelines
Track and document all backup and manage status of all pending postings
Reconcile deduction backup and ensure all supporting backup is staged for processing thru Trade Management system, identifying gaps and improving workflow efficiency.
Obtain proper approvals before preparing credit invoices or adjustment write-offs
Leverage weekly reporting to maintain accounts and ensure completeness of postings
Maintain proactive communication between customers, sales representatives, and internal partners to resolve issues efficiently
Respond to customer account inquiries in a timely and solution-oriented manner, enhancing overall customer experience
Assists with audit and additional projects as assigned
Actively participate in department workshops
Promote a positive and collaborative team environment by supporting peers, sharing knowledge, and contributing to team success
Analyze deduction and payment trends to support improved cash flow and reduced discrepancies
Support continuous improvement opportunities, including process automation and standardization initiatives
It is the responsibility of all employees to uphold the mission of the Amy’s Food Safety and Quality Policy. This includes following all Food Safety and Sustainability programs and participating in all required training.